Entering A/P Invoices

The following tabs are available on the Enter A/P Invoices form. Click the link to view detailed information about each tab:

Procedures

Enter document and transaction information on the Enter A/P Invoices form in the following order:

  1. Enter the document information—Invoice, Date, Amount, Description, Vendor ID, Check Address, and when the invoice is Due.
  2. Enter transaction line items—at least one balanced entry is required. Each line item will contain the appropriate account codes, related Debits and Credits, an Entry Type, an Effective Date, a Description, and an Exchange Rate, if appropriate. If the vendor you selected requires a 1099, you need to complete the 1099 Box. This information is used to record 1099 payments when an actual disbursement is made to the vendor.
  3. Complete the Enter A/P Invoices - User Defined Fields tab, if appropriate.
  4. Click Save.

The system displays the Exchange Rate column if the Multicurrency module has been installed and set up by the Administrator (Organization>Add A Module), and the Session currency selected is a currency other than the functional currency (Step 2).

A transferred inventory session can be viewed, however, the session and document fields cannot be copied, reversed, edited, or deleted.