Introducing the Accounts Payable Module

The Accounts Payable module is an easy-to-use, flexible system that allows organizations to set up and track an unlimited number of payable accounts. With an open subsidiary ledger system, Accounts Payable can pay invoices from multiple cash accounts in the same check run and still accurately track invoice amounts for individual projects, programs, or other account segments.

The system can maintain important vendor information and designate default account codes from which the vendor is paid. Vendors can be added on-the-fly during processing. Vendor payments can be posted to multiple 1099 box numbers on the same transaction; and federal 1099 forms must be mailed to Vendors by January 31, and the Employer copy must be mailed by February 28 or electronically filed by March 31.

The Accounts Payable module makes check writing easy. From the informative Select Invoices To Pay form, the user can sort invoices based on due dates or other criteria, then choose which invoices to pay. Also, edit payment amounts or applicable discounts for any vendor before printing checks.

Create aged vendor balance reports or standard Accounts Payable detailed or summarized ledger reports. Even print reports showing invoices and totals for selected items to pay. You can also choose from many standard report formats or create custom reports.

To Add This Module

  1. First the Accounts Payable module must be added to an organization by the Administrator.
  2. Either add Accounts Payable to a current organization (Organization>Add a Module Wizard - Module Panel), or select the Accounts Payable module when creating a new organization (File>New Organization Wizard - Modules Panel).
  3. Once the Accounts Payable module has been applied to an organization, the Accounts Payable menu selections are available. These selections are integrated into the MIP Accounting menu selections.
  4. There are Checklists available for setting up this module and its processes. Please refer to the online help (Help>Contents and Index>Reference) for modular specific menu selections, checklists, and common questions.