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Partial Payment Example

Accounts Payable Checklists

Accounts Payable FAQs

Partial Payment

Access this form using Activities>Accounts Payable>Select A/P Invoices to Pay> Partial Payment.

Use this form to modify the Amount to Pay for a specific invoice and the Discount Amount Taken. Typically, you use this form when you want to alter the discount amount calculated by the system, or because you are making a partial payment on an invoice.

This form displays all unliquidated line items and related balances for the invoice you selected. For example, you recorded your original invoice payable lines to three separate line items because the invoice was split between different programs or 1099 box numbers. On this form, you see all three line items if they still have a balance greater than zero. You can modify the Amount To Pay and Discount Amount for each individual line item.

The Invoice Currency column is only available if the Administrator has installed and added the Multicurrency module. The Unpaid Balance, Amount to Pay, and Discount Amount balances at the bottom, left of the form change to display Total Invoiced and Total Paid columns when the offset assignments use a second and third currency payout. See Partial Payment Multicurrency Considerations for more information.

 

Invoice: The system displays the invoice number, which you selected on the Select A/P Invoices to Pay form.

Date: The system displays the document date for the invoice.

Due: The system displays the due date for the invoice.

Description: The system displays the invoice's description.

Original Session: The system displays the original session ID for the invoice.

Vendor ID: The system displays the vendor for the invoice.

Check Address: The system displays the vendor’s preferred or selected check address for the invoice.

Discount Available: The system displays the total calculated discount.

Until: The system displays the last day that the discount is available.

Partial Payment Table

  • Fund, General Ledger, and other segments: The system displays the segments for the line item.
  • 1099 Box: The system displays the vendor's 1099 box number.
  • Invoice Currency: The system displays the currency type of the invoice, such as USD or MXN.
  • Unpaid Balance: The system displays the unpaid balance for the line item of the invoice.
  • Amount to Pay: Enter the amount you want to pay toward the invoice.
  • Discount Amount: Enter the discount amount you want to take.
  • Discount Available: The system displays the total calculated discount for the line item.
  • Only the Amount to Pay and the Discount Amount can be changed; changing any other information requires an invoice adjustment.
  • Amount fields follow the formatting of the source currency of the open Accounts Payable invoice.

Note: In the MIP 2020.3 release, any MISC-07 coded activities with an effective date of 1/1/2020 or later have been automatically updated to NEC-01.