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Accounts Payable Checklists

Accounts Payable FAQs

Pay Criteria

Access this form using Activities>Accounts Payable>Select A/P Invoices to Pay> Pay Criteria.

Use this form to filter on specific criteria and mark those items as selected on the Select A/P Invoices to Pay form and click the OK button.

You can filter invoices by payment type. That way you can create sessions with one payment type: a session for all checks or a session for all vouchers (electronic payments).

 

Available Filter, Selected Filter: To filter data, you must first select an item in the Available Filter column, and then click the Mover ( > ) to move it to the Selected Filter column. Once an item is in the Selected Filter column, you can set up its filtering criteria. Then, the Select A/P Invoices form is limited to the data that falls within the criteria you designated.

Compares To: Select an operator from the drop-down list, or accept the default operator. The operator compares the value in the Selected Filter column with the values in Criteria 1 (and Criteria 2, if applicable) to determine which records to display.

Criteria 1: Enter a value to compare with the item in the Selected Filter column. When using Like or Not Like, you can use "%" to represent any number of characters.

Criteria 2: Enter a value for the end of a range if the Compares To column contains the Between or Not Between operators.

  • If you want to pay all invoices that are due by a certain date filter by Invoice Date.
  • When filtering data, select Operators to determine which data to display. Also, view a list of Filter Examples that are useful throughout the system and examples of How to Use Wildcards characters with Like and Not Like.
  • If you select Session ID or Invoice Number, only original sessions or invoices display in the Criteria drop-down list. Any posted adjustments for invoices or invoice sessions that have been copied or reversed do not display.
  • Suppose you had Invoice Number 123 within Session ID API01-001 for $1000.00 (USD). Later, you make an adjustment to 123 within session Adjust 123 for $250.00 (USD). The only Session ID that displays in the criteria drop-down list is the original session ID API01-001; however, the total invoice amount is displayed correctly on the form—$1250.00 (USD).
  • Amount fields are displayed in the source currency and follow the formatting of the source currency as well.