Select A/P Invoices Session

Access this form using Activities>Accounts Payable>Select A/P Invoices to Pay.

This form displays after selecting Select A/P Invoices to Pay on the Activities>Accounts Payable menu. Use it to set up a session for the invoices you want to select for payment (produce checks). Define the session by assigning it an ID, and then enter the Status, Description, and Date. If you select a status of Batch or Online, you can go back into the session and select more invoices , as long as you have not paid those invoices (produced checks/vouchers).

Once you have created or selected a session, click "Start" to begin selecting invoices you want to pay (produce checks/vouchers). The system allows this form to be opened by multiple users but with different session IDs.

Note: This form is only available if there are posted A/P invoices to pay. These invoices were entered using Transactions>Accounts Payable>Enter A/P Invoices - Transaction Entry Tab and posted using Activities>Manage Sessions>Post Transactions.

 

Session ID: Enter a unique session ID representing the checks you want to print, or press the "+" (plus) key to have the system assign a session ID. We recommend using all numeric session IDs. We also recommend limiting your entry to strictly alphabetic characters (A through Z) or numeric characters (0 through 9), and avoiding the use of symbols.

• To edit an existing unposted session with a status of Batch or Online, if the invoices have not been paid (produced checks).
• You cannot view an existing posted session, however, you can view them using Transactions>Accounts Payable>Edit Pay Selected A/P Invoices.

Status: Select a status from the drop-down list. When the Administrator set up your organization using the Organization>Organization Preferences>Processing tab, a processing mode was designated. The status appears in the drop-down list according to the processing mode that was chosen for the organization. The table below shows which status is valid for each processing mode:

	Organization Processing Modes
Status	Batch	Combination	Online
Batch-To Post (BP)	Valid	Valid
Batch-To Suspend (BS)	Valid	Valid
Online Posting (OL)		Valid	Valid

Description: Enter a description for this batch of checks.

Date: Enter a valid date for this session.

Session Totals: The system displays the total number of documents and the total amount for all documents. If the checks have not been printed, the session totals reflect the totals for all of the selected invoices. If the checks have been printed, the session totals reflect the totals for the checks.