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Accounts Payable FAQs

Vendors - Default Coding Tab

Access this tab using Maintain > Vendors.

Use this tab to enter an Expense Account in transactions related to this vendor. Also enter the typical Distribution Code for this vendor. The system applies this information for entries where this vendor is used.

The Distribution Code field only displays codes that either share the same currency as the Vendor currency or have a currency of ANY. The Expense Account field only displays CSH type codes whose currency matches the vendor's currency or the organization's functional currency.

 

Expense Account: If you know that payments to this vendor are usually charged to a particular G/L expense account, enter that account here or select one from the drop-down list. The G/L account entered here is the default account during transaction entry for this vendor; however, this General Ledger account can be changed for individual transactions.

Distribution Code: Enter an existing distribution code, or select one from the drop-down list. The distribution code entered here is the default distribution used during transaction entry for this vendor; however, the distribution code can be changed for individual transactions.

  • Entering an expense account (or other G/L account usually debited) and/or distribution code here can save transaction entry time and prevent errors.
    • If you enter a General Ledger account, the system uses this account as the default for both manual transaction entry and for use with any distribution code used (including any default distribution code entered on this form).
    • If you enter a distribution code, it becomes the default for transaction entry for this vendor.
  • The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).