Calculate Invoices/Finance Charges - Calculation Information Tab

Access this form using Activities>Accounts Receivable>Calculate Invoices/Finance Charges.

Use this tab to assign the calculation information, such as ID and Date. You can calculate previously entered charges to facilitate the review of invoices as well as the printing and generation of accounting transactions. This process allows for review and modification of the invoices prior to printing as well as the ability to reprint invoices.

At least one Billing Group or Customer must be selected in order to process invoices. After clicking the Calculate button, the system calculates the invoices.

 

Calculation ID: Enter a unique calculation ID, or select one from the drop-down list. This ID is used to identify the billing groups to include in the calculated invoice. We recommend using all numeric IDs. Numeric IDs are generally easier and faster to enter during transaction entry. We also recommend limiting your entry to strictly alphabetic characters (A through Z) or numeric characters (0 through 9), and avoiding the use of symbols, such as: | and ".

Calculation Date: Enter a valid date to be printed on the invoice as the Invoice Date.

Currency: Select a currency type from the drop-down list, such as USD, CAD, EUR, GBP, or MXN. The currency defaults to the organization's functional currency. Currencies were created and activated by the Administrator using the Organization>Currency Setup form.

Select Customer From Billing Group, All Customers: Select the option by which charges should be accumulated-Billing Groups or Customers.

Calculate Items Available Items, Selected Items: In the Available Items box, select the Billing Groups or Customers to include on the invoice depending on which option was selected above. Then, use the Mover ( > ) to move the Billing Groups or Customers to the Selected Items box. The Selected Items box displays the Billing Groups or Customers to be printed on the invoice. At least one Billing Group or Customer must be selected in order to calculate the invoice.

Calculate Items: Select which charges to include in the calculation. Each customer is then processed according to the option selected. Choose from the following:

• Default and One Time/Recurring: Select this option to include default and one time/recurring charge types for this ID. If both One-Time/Recurring and Default charges exist for one customer, they are consolidated onto the same invoice.
• Default Only: Select this option to calculate default charges only for this ID.
• One Time/Recurring Only: Select this option to calculate one time/recurring charges only for this ID.
• Finance Charges Only: Select this option to calculate finance charge invoices only for this ID.

Recurring Charge Date: Select the recurring charge date you want the system to use.

• Calculation Date: Select this option so that the Charge Date is the same as the Calculation Date for Recurring Invoices and Finance Charges.
• Custom Date: Select this option and then enter the date to serve as the Charge Date for recurring invoices.
• Original Entry: Select this option to use the original charge date entered on the Activities>Accounts Receivable>Enter One-Time/Recurring Charges form.