Introducing the Accounts Receivable Reporting and Billing Modules

Because your organization may not require order entry and billing capability, this system offers Accounts Receivable (A/R) as separate modules: A/R Reporting, A/R Billing, and Sales Order Entry.

Accounts Receivable Reporting provides all the functionality necessary to track accounts receivable, without the added cost of billing functions. Enter amounts due or credits for individual A/R accounts. Print detailed or summary A/R ledgers by date, customer, or other user defined classification. A/R Reporting also generates an aging report for monitoring outstanding balances and forecasting more accurate cash flow management.

Accounts Receivable Billing automates the billing function with recurring transactions for small or large groups of customers. User defined Billing Groups allow multiple billing cycles or customers with similar transaction types to be processed simultaneously, increasing speed and efficiency. The system's Charge Codes represent items or services sold or provided, as well as service charges, sales tax, finance charges, or other billable fees.

The A/R Billing module also includes Customer Statements that are easily sorted by Billing Group, zip codes, or alphabetically. Statements display all account activity since the last statement date, including new invoice postings, credits, adjustments, and payments received.

Note: The Accounts Receivable Billing module must be installed in order to use the Sales Order Entry Module.

The Sales Order Entry module allows organizations to set up customer orders and easily record sales transactions.

The Sales Order Entry module seamlessly integrates with Accounts Receivable, creating Sales Order Quotes, automatically generates Accounts Receivable invoices for customers who order on account, easily processes orders for related charge codes, automatically generates accurate entries for revenue and cost of goods sold when orders are shipped, and easily processes customer returns.

To Add These Modules

  1. First the Accounts Receivable and Sales Order Entry modules must be added to the organization by the Administrator.
  2. Either add Accounts Receivable Billing, Accounts Receivable Reporting, or Order Entry to a current organization (Organization>Add a Module Wizard - Module Panel), or select the Accounts Receivable and Order Entry modules when creating a new organization (File>New Organization Wizard - Modules Panel).
  3. Once the Accounts Receivable and Sales Order Entry modules have been applied to an organization, these menu selections are available. These selections are integrated into the MIP Fund Accounting menu selections.
  4. There are Checklists available for setting up this module and its processes. Please refer to the online help (Help>Contents and Index>Reference) for modular specific menu selections, checklists, and common questions.