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Review/Modify Invoices Buttons

Review or Modify Invoices

Accounts Receivable Checklists

Accounts Receivable FAQs

Review/Modify Invoices - Review/Modify Invoices Tab

Access this tab using Activities>Accounts Receivable>Review/Modify Invoices.

Use this tab to view, edit, or delete calculation, customer, charge code, and sales tax information for an invoice. You can make changes to the invoice charges as necessary. The Date in the table is the effective date, which determines when the transaction updates the ledgers at posting.

For finance charge invoices, you cannot add or delete a line in the table. And, if the sales tax code (Maintain>Accounts Receivable>Sales Tax Codes) was set up with "Print ID's Separately on Invoices" selected, each sales tax line is displayed in the table.

If this module is installed, the Description box expands to allow for more data. To have the text automatically wrap when printing invoices, select the Autofit Row Height check box on the Reports>Forms Designer>OK button>Insert Table> Properties>Detail tab.

 

Calculation ID: Select an existing calculation ID from the drop-down list. This is the calculation ID that was entered on the Activities>Accounts Receivable>Calculate Invoices/Finance Charges form.

Customer ID: Select an existing ID from the drop-down list.

Shipping Address: The system displays the customer's address code.

Invoice Information

  • Invoice Date: The system displays the current date.
  • Comments: Enter or change any comments for this invoice.

Review/Modify Invoices Table: Use this table to make changes to any record displayed for this invoice. Either accept the data in each column, or enter the necessary adjustments.

  • Date: The system displays the charge date.
  • Code: The system displays the charge code. This column is not available for finance charge invoices.
  • Distribution Code: The system displays the distribution code associated with the charge code.
  • Description: The system displays the description of the charge code.
  • Calculation Period: The system displays the calculation period (such as This Month, Quarter, or Year; or Last Month, Quarter, or Year) if the charge code has a calculation method of Percent of Account Activity (PA).
  • Percentage: The system displays a percentage if the charge code has a calculation method of Percent of Account Activity (PA).
  • Fixed Charge: The system displays the fixed charge, if applicable for the charge code.
  • Unit Price: The system displays the unit price, if applicable for the charge code.
  • Quantity: The system displays the quantity, if applicable for the charge code.
  • Amount: The system displays the total amount for the charge code. This calculated column is equal to the unit price, multiplied by the quantity, and added to the fixed charge (Fixed Charge + (Quantity * Unit Price)).
  • Taxable: This check box is selected if the Taxable was chosen for the charge code (Maintain>Accounts Receivable>Charge Codes).
  • {User Defined Field}: This column displays any A/R Invoices Detail type user defined field. The system automatically appends one column for each field. These fields were created by the Administrator using Organization>Set Up User Defined Fields. Currency user defined fields follow the formatting of the organization's functional currency, even though the data is still processed in the currency of the Calculation ID (if it is different than the functional currency). If flow-thru was set up by the Administrator (Organization>Set Up UDF Default Sources), a UDF value can flow from Maintain>Accounts Receivable>Customers or Charge Codes to this tab. Additionally, A/R Invoice Detail UDFs can be set up to flow to ARS Transaction Document UDFs (A/R System Generated Invoices - Transactions>Accounts Receivable>Edit A/R Invoices).

Sales Tax: The system displays the sales tax associated with this invoice. This column is not available for finance charge invoices.

Total: The system displays the total of all charge codes. It is calculated by adding the values in the Amount column.

  • To print invoices, use Activities>Accounts Receivable>Print/Email Calculated Invoices.
  • Any record in the table can be edited or deleted. To edit a record, click anywhere in the cell. To delete a record, highlight the row by clicking in the left-most column, and then press the Delete key on the keyboard.
  • Once transaction entries are created for the invoice (Activities>Accounts Receivable>Create Transactions), the invoice can no longer be reviewed or edited using this form. However, the invoice can be edited using Transactions>Accounts Receivable>Edit A/R Invoices.