More information

Accounts Receivable Checklists

Accounts Receivable FAQs

Set Up A/R Module - Accounts Receivable Tab

Access this form with Administrative user rights using Organization>Set Up Modules>A/R.

Use this tab to set up discount defaults and to set global default offset assignments to use when entering a prepayment. The discount defaults are used on Maintain>Accounts Receivable>Customers:

  • Billing and Terms tab-First Discount Rate, Days Available
  • Billing and Terms tab-Second Discount Rate, Days Available
  • Default Coding tab-Discount GL Account Code

The Distribution Code fields displays codes that either have a currency of ANY or the functional currency. The GL Account Code only displays CSH type codes whose currency matches the organization's functional currency.

Discount Defaults

  • First Discount Rate, Days Available: Enter the percentage of discount for the first discount and the number of days to apply.
  • Second Discount Rate, Days Available: Enter the percentage of discount for the second discount and the number of days to apply.
  • Always use this Distribution Code, Use Customer Distribution Code if one exists: Select the first option to use the distribution code entered on this form, or the second option to use the code from the Maintain>Accounts Receivable>Customers form.
  • Distribution Code: Enter the default distribution code for the discounts.
  • GL Account Code: Enter the default general ledger account code for the discounts. The system displays cash accounts related to the functional currency.

Prepayment Default

  • GL Account Code: Enter the default prepayment general ledger account code, which will populate when using the Use Distribution Code button during transaction entry. This is the system default which can be changed on the form during any prepayment entry. The system displays AR type GL codes.

Transaction Entry Options

  • Allow Appending Entries to Manual and System Generated Invoices: Clear this option to not allow any existing transactions, such as A/R Invoices, Print/Email Calculated Invoices, Copy Posted Documents, and Reverse Posted Documents, to be overwritten with new information.For example, you will be able to enter an invoice for a customer that has the same invoice number and customer information as an invoice which has been saved in another session. By posting a second invoice, one of the following could occur; the original invoice gets modified to include two separate line items that may not be related or the new invoice replaces the original invoice and the original invoice would cease to exist in the system.
  • Warn when Appending an Existing System Generated Invoice: Select this check box if you want a warning message displayed when posting any invoice or posting an adjustment for any invoice which contains an identical Customer ID and Invoice Number to a previously posted invoice. By posting a second invoice, one of the following could occur: the original invoice gets modified to include two separate line items that may not be related or the new invoice replaces the original invoice and the original invoice would cease to exist in the system.

  • The Second Discount Days should be greater than the First Discount Days.
  • If the value entered for the Second Discount Days is greater than the Days Until Net Amount Due (Maintain>Accounts Receivable>Customers>Billing and Terms), discounts may be calculated and applied beyond the invoice due date.
  • The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).