More information

Security List

Access this report with Administrative user rights using Reports>Lists>Security.

Use this report to obtain a list of users and their security rights. It lists all menu selections in which the user has rights.

Users were created using Security>Maintain Users and they were granted security using the Security>Set Up Organization Menus and Set Up System Menus forms. Only the menu selections in which you gave them rights display in this report.
In order to see a user's System Security rights on this report, the User ID must be associated with an organization on the Security>Maintain Users form.
An organization has to be open to run this report.

Report Criteria

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Type	"User” or "Group" displays here to identify whether it is a single user or a group of users.
Group ID	All groups created for the organization using the Security>Maintain Groups form, such as Management.
Group Name	The name assigned to the groups, such as Program Services Department.
User ID	All users created for the organization using the Security>Maintain Users form, such as JoeG.
User Name	The name assigned to the user, such as Joe Green.
Application	The systems in which the user has rights—Accounting (ACCT), Administration (ADMIN), Payroll, and/or Electronic Requisitions (REQ).
Module	The modules in which the user has rights. They could include any or all of the following modules. AB (Accounts Receivable Billing) AM (Allocations Management) AP (Accounts Payable) AR (Accounts Receivable Reporting) AS (Advanced Security) BG (Budget) BK (Bank Reconciliation) CC (Data Consolidation Client) DD (Direct Deposit) EN (Encumbrances) EP (Electronic Funds Transfer for A/P) EV (Executive View) FA (Fixed Assets) FD (Forms Designer) GA (Grant Administration) GL (General Ledger) GR (GASB Reporting) IE (Import/Export) MC (Multicurrency) NS (Scheduler) OE (Order Entry) PO (Purchase Orders) PR (Payroll) RQ (Electronic Requisitions) SY (Administration)
Menu	The menus and form names in which the user has rights, such as File – Print Setup and Maintain – Chart of Accounts.
View	If the user has rights to open and view records on the associated form, the system displays "Yes." Alternatively, if the user does not have rights, or if that particular right is not available for that form, the system displays "No."
Edit	If the user has rights to make changes to records on the associated form, the system displays "Yes." Alternatively, if the user does not have rights, the system displays "No."
Delete	If the user has rights to remove records on the associated form, the system displays "Yes." Alternatively, if the user does not have rights, the system displays "No."
Add	If the user has rights to enter new data on the associated form, the system displays "Yes." Alternatively, if the user does not have rights, the system displays "No."
Process	If the user has rights to perform a process on the associated form, the system displays "Yes." Alternatively, if the user does not have rights, the system displays "No."
Sensitive	If the user has rights to view fields that contain sensitive information on the associated form, the system displays "Yes." Alternatively, if the user does not have rights, the system displays "No."
Requisition User	A designation of Y (Yes) or N (No) depending on if the "Requisition User" option was selected for the user (Security>Maintain Users). This column is only available if the Electronic Requisitions module is installed.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.