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Checks/Vouchers

Access this report using Reports>Bank Reconciliation>Checks/Vouchers.

Use this report to print a list of checks/vouchers from the General Ledger cash type accounts. Reconcile the cash accounts and review the monthly or annual check/voucher register with this report. The information in this report was entered on the following forms:

The bank account was reconciled using Activities>Reconcile Cash Accounts - Summary Tab.
The checks/vouchers listed were entered and posted using either Transactions>Enter Cash Disbursements; Transactions>Accounts Payable>Enter Manual A/P Checks; Activities>Check Writing>Write Checks, Void Checks/Vouchers/Invoices, or Activities>Accounts Payable>Pay Selected A/P Invoices. Additionally, this report includes any Payroll Checks/Vouchers entered in the Payroll module and then transferred to Accounting.

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
{GL Segment} Code	The name assigned to the GL segment. The report prints a code, such as 11000, 11001, or 11501.
{GL Segment} Title	The title assigned to the GL segment. The report prints a title, such as Payroll Cash Account, Cash in Checking, or Money Market Account.
{GL Segment} Short Title	Usually the first 15 characters of the GL Segment Title. The report prints the short title, such as PR Cash, Cash in Check, or Money Market.
Reconciliation ID	The unique identity created for the reconciliation and entered on the Summary Tab.
Reconciliation Date	The date associated to the reconciliation and entered on the Summary Tab.
Status	A designation of Open or Locked, depending on if a bank reconciliation has been completed and locked, or if it still open and possibly incomplete. Historical System Generated reconciliation's display as Open.
Reconciliation Lock Date	The date and time the bank reconciliation was completed and locked for the Reconciliation ID.
Document Number	The document number for the check or voucher.
Document Date	The date of the document.
Document Description	The description of the document.
Document Entry Order	The order the documents were posted. The system displays the date and time.
Currency	The currency type associated with the amount, such as USD, MXN, or CAD.
Currency Description	The description associated with the currency, such as US Dollar, Mexican Peso, or Canadian Dollar.
Document Amount	The amount of the document. This field follows the currency formatting of the document.
Functional Amount	The functional amount booked to each document.
Exchange Adjustment	The exchange adjustment amount, which is calculated by taking the difference between the Cleared Amount less the Functional Amount for the document.
Cleared Amount	The amount of which the document actually cleared the bank or the original document amount if it has not cleared.
ID	This is the Vendor ID, Customer ID, or the Employee ID assigned.
Payee	The addressee on checks/vouchers.
Source	A source of Customer, Vendor, Employee, or Payroll Processing Group. The report shows C, V, E, or P in the heading.
Payment Type	The payment type associated with the document—either Check or Voucher.
Session ID	The session ID assigned to this batch of documents.
Transaction Source	The transaction type, such as APC, APS, APV, CD, CDS, PRC, PRS, PRV, or VCK.
Cleared Status Code	The status code of the document—OS (Outstanding), CL (Cleared), or V (Voided).
Cleared Status Description	The status description of the document—Outstanding (OS), Cleared (CL), or Voided (V).
Cleared	A designation of Yes or No, depending on if the document was selected as having been cleared by the bank.
Cleared Date	The date the document was selected as having been cleared by the bank.
Last Updated By	The user ID of the person who last updated the bank reconciliation.
Last Updated At	The computer used to update the bank reconciliation. Historical System Generated reconciliation's display as System Created.
Last Updated Date	The date and time the reconciled bank account was updated.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to set up any Available Options for the report.

Options	Description
Summarize Amounts	Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.