Transferring Between Multiple Cash Accounts

We recommend that you use the Transactions>Enter Journal Vouchers (JV) form to transfer funds between GL Cash accounts; the JV transaction type only requires one complete JV transaction to accomplish the transfer. The JV entry displays in the Reconcile Cash Accounts>Other Cash Items tab.

Journal Voucher

Cash Account	Debit	Credit
11000	5000.00
11001		5000.00

You can use the Transactions>Enter Cash Receipts (CR) or Enter Cash Disbursements (CD) transaction types, instead of JV. However, if you do this, you must create one complete CD transaction (Transaction 1 below) and one complete CR transaction (Transaction 2 below), and each transaction must contain a clearing account.

Transaction 1 (Cash Disbursement)

Cash Account	Debit	Credit
11001		5000.00
99999*	5000.00

Transaction 2 (Cash Receipt)

Cash Account	Debit	Credit
11000	5000.00
99999		5000.00

*This account will be used as a clearing account.

You must use two distinct CD and CR transactions because of the document amount used with those transaction types. This document amount is used in the Reconcile Cash Accounts>Checks/Vouchers and Deposits tabs (which is part of the Bank Reconciliation module).

If you only use a single CR or CD transaction to transfer the funds between the GL Cash accounts, you will be required to enter zero as the amount. Using zero can cause inaccuracies on the Reconcile Cash Accounts form.