Electronic Funds Transfer - Email Tab

Access this tab with Administrative user rights using Organization>Set Up Modules>Electronic Funds Transfer. It is only available with the Electronic Funds Transfer for A/P module; it is not available for Direct Deposit users.

Use this tab to set up email options for the Electronic Funds Transfer for A/P module. You can send payment notifications to vendors and blind copy the email to yourself (the person logged on to the system) or to a default email address.

You can also create a message that will be appended to every email notification created. In order to send the notifications, you must have configured your Simple Mail Transfer Protocol (SMTP) settings for email using Organization>Organization Information>SMTP Email (see Configuring SMTP). A notification is sent after the electronic payment file is processed using Activities>Accounts Payable>Create/Send A/P Electronic Payments.

 

Send Payment Notification Email to EFT Vendors: Select this check box to send an email to all vendors being paid electronically. You will need to enter each vendor's email address using the Maintain>Accounts Payable>Vendors> Payment and Terms tab.

Bcc: Copy All Payment Notification Emails to Sender: Select this check box to send a blind copy of the email to the sender's email address (Security>Maintain Users). The sender's name is not visible to other recipients of the message.

Default Bcc Email Address: If you would like to send the Bcc copy to another user instead of the sender, enter an email address here. The Bcc check box must be selected in order to send the notification.

If you are entering multiple email addresses, each address must be separated with a semicolon and a space. For example, you may want to send the Bcc copy to the sender (you@email.com) and to another user (me@email.com). You would then enter both email addresses as follows: you@email.com; me@email.com.

Message: Enter a message that will be appended to the email. It could include information such as a contact person and telephone number that would be applicable to all vendors receiving electronic payments.

If you do not want to send a payment notification for a particular vendor, select "Do Not Send Payment Notification Email" using the Maintain>Accounts Payable>Vendors>Payment and Terms tab.