Employee Information - Direct Deposit Tab

Access this tab using Maintain>Payroll>Employee Information. It is only available with the Direct Deposit module; it is not available for Electronic Funds Transfer for A/P users.

Use this tab to set up an employee's direct deposit information. Enter the bank information needed to set up direct deposit for the designated employee. The employee may distribute the funds (Net Pay) between several different accounts and financial institutions.

Remember, to first select the "Direct Deposit" check box on the Maintain>Payroll>Employee Information - Job and Pay tab in order to enter information on this tab.

In order to view the Bank Account field, you must have been granted Sensitive Data rights for Maintain>Payroll>Employee Information. These rights are granted by the Administrator using Security>Set Up Organization Menus.

 

Banking Information: Use this table to enter the bank information needed to set up direct deposit for the designated employee. The employee may distribute the funds (Net Pay) between several different accounts and financial institutions.

• Bank Routing Number: Enter the employee's bank routing number. This is the 9 digit routing number that prints on the bottom of the check or deposit slip.
• Account Number: Enter the employee's checking or saving account number.
• % (Percentage): Enter the percentage of the Net Pay to be deposited into the employee's bank account. At least one line item must contain a percentage, and the Percentage (%) column must total 100, regardless of whether any amounts have been entered.
• Amount: Enter the amount to be deposited into the employee's bank account. During transfer, the system first distributes monetary amounts. If more than one line has an amount, then the system distributes amounts in the order in which they were entered. Any remaining amount is distributed according to percentages.
• Type: Select the type of account for the funds to be deposited—either Checking or Savings. The system displays a code of 22 for checking deposit and 32 for savings deposit.
• Disable Pre-note: Select this check box if you do not want a pre-note for this employee to be created and sent to the financial institution. The system sends pre-notes based on the last changed setting in either the Maintain>Payroll>Employee Information - Direct Deposit Tab or Organization>Set Up Modules>Electronic Funds Transfer - Bank Information Tab. This box is only available if you are entering a new employee or making changes to the Bank Routing Number, Account Number, or Type for an existing employee’s direct deposit information.
  In order for the Pre-note control to work at the Employee level, the employee record must be updated after any updates occur at the Bank Account level.