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Requisition Register

Access this report using Reports>Requisitions>Requisition Register.

Use this report to obtain a list of all requisitions. (This includes requisitions of every status.) It contains requisition detail, transaction line entries if applicable, and requisition document information.

Please note that the requisitions that display in this report are based on the current User ID. You may only be able to view requisitions that you created, depending on your user type. For more information on creating user types, refer the Administrator to Security>Requisitions>Set Up Requisition Users.

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Requisition Number	The number assigned to the requisition.
Status	The status of the requisition: Submitted Request Saved Request Modified Request Approved Request Final Approval Rejected Request Voided Request Purchase Order
Title	The title or description of the requisition.
Vendor ID	The vendor assigned to the requisition.
Vendor Name	The name associated with the vendor ID.
Shipping Address Code	The shipping code assigned to the requisition.
Shipping Address	The address associated with the shipping code.
Shipping Method	The shipping method for the requested items, such as Ground or Priority Mail.
Billing Address Code	The billing code assigned to the requisition.
Billing Address	The address associated with the billing code.
Date Required By	The date the requested items are needed.
Date Submitted	The date the requisition was initially submitted.
Date Approval Needed By	The date the requisition must be approved.
Last Date Modified	The date the requisition was last changed or updated.
Requested For	The person who requested the items.
Requested By	The user who initially submitted the requisition.
Current Owner	The user who is currently assigned to the requisition.
Buyer	The person responsible for ordering the items.
Urgent	A designation of Y (Yes) or N (No), depending on if the requested items are urgent.
Do Not Allow Changes	A designation of Y (Yes) or N (No), depending on if changes can be made to the requisition.
Category Code	The category code for each requested line item.
Item Code	The item code for each requested line item.
Item Description	The description for each requested line item.
Item Total	The total of each item that was requested (Quantity multiplied by Unit Price).
Distribution Code	The distribution code for each requested line item.
{Segment Name} Code	The code assigned to the segment, such as 01, 05, or 04. There is one column for each segment.
{Segment Name} Title	The title associated with each code above. The system displays one column for each of these code types, such as Fund Title, Grant Title, or GL Title.
{Segment Name} Short Title	The short title associated with each code. The system displays one column for each of these code types, such as Fund Short Title, Grant Short Title, or GL Short Title.
Transaction Amount	The transaction amount for each requested line item.
Purchase Unit	For each requested line item or line item routed to Purchase Orders, the purchase unit of measure represents the Purchase Unit entered on the Create/Approve Requisitions form, such as case or gross.
Quantity	The quantity for each requested line item.
Unit Price	The monetary amount per unit for each requested line item.
PO Number	The purchase order number for each requested line item. (After a requested item has been added to a purchase order, the system displays the purchase order number on the Activities>Requisitions>Create/Approve Requisitions>Item Detail tab.)
Reference Number	The temporary number assigned to the purchase order before it is printed. (After a requested item has been added to a purchase order, the system displays the reference number on the Activities>Requisitions>Create/Approve Requisitions>Item Detail tab.)
Requisition Total	The total amount of the requisition.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to set up any Available Options for the report.

Options	Description
Summarize Amounts	Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.