Entering Encumbrance Liquidations

The following tabs are available on the Enter Encumbrance Liquidations form. Click the link to view detailed information about each tab:

• Enter Encumbrance Liquidations - Transaction Entry Tab
• Enter Encumbrance Liquidations - User Defined Fields Tab

Procedures

Enter document and transaction information on the Enter Encumbrance Liquidations form in the following order:

1. Enter the document information—Document, Date, Description, and Vendor ID.
2. Select the encumbrance you want to liquidate using the Choose Encumbrances form. (This form automatically displays after you select a vendor ID.)
3. The system then populates the transaction entry table after you select the encumbrance. You can edit the Increase and Decrease amounts, the Effective Date, and the Description.
4. Complete the Enter Encumbrance Liquidations - User Defined Fields tab, if appropriate.
5. Click Save to liquidate the encumbrance.

Note: To suppress the error messages about Liquidation Capping, with Administrative user rights go to Organization>Set Up Modules>Encumbrances and clear the Warn when Encumbrance Balances are Exceeded for Purchase Order Items and Warn when Encumbrance Balances are Exceeded for Stand Alone Account Codes check boxes.