Asset Transfer Register

Access this report using Reports>Fixed Assets>Asset Transfer Register.

Use this report to print a list of transferred depreciation, adjustments, and disposals. You can also view the segment coding of the transferred entries. The Asset Transfer Register is comprised of depreciation/disposal transactions that have been transferred to the General Ledger.

This report contains:

• Additional items, columns, and filters are available if any user defined fields were created by the Administrator using Organization>Set Up User Defined Fields. Only user defined fields with a field type of String, Editable Drop-Down List, Non-Editable Drop-Down List, Date, or Yes/No are available in the Items by Page group box and are listed as an available filter. User defined fields with a field type of Currency follow the formatting of the organization's functional currency. The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).
• Currency fields which follow the formatting of the organization's functional currency. The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Use this tab to determine what data to include in the report and to define the report layout.

• By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
• By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Acquisition Code	Represents a group of assets acquired at the same time. It was selected on the Maintain>Fixed Assets>Assets>Asset tab.
Location Code	Represents the location of an asset. It was selected on the Asset tab.
Responsibility Code	Represents the group or person responsible for the asset. It was selected on the Asset tab.
Valuation Code	Represents the method used to determine the value of the asset, such as cost, donated, and fair market value. It was selected on the Asset tab.
Category	The category associated with the Asset ID. Categories were created on the Asset tab.
Asset ID	The ID assigned to the asset on the Asset tab.
Description	The description assigned to the asset on the Asset tab.
Status	The status assigned to the asset on the Asset tab.
Original Asset ID	The ID assigned to an asset on the Asset tab.
Depreciation/Disposal Type	The depreciation type. The report displays C for Calculated Depreciation, A for Adjusted Depreciation, D for Disposed Depreciation, and R for Disposed Cost. For more information on depreciation types, see Activities>Fixed Assets>Review/Adjust Depreciation.
Distribution Code	The distribution code for the asset type selected on the Maintain>Fixed Assets>Asset Types form.
Depreciation Date	This date is system generated. The calculation date (entered using Activities>Fixed Assets>Calculate Depreciation) determines the depreciation date, along with the Fiscal Year Ending date (File>New Organization). For example, if the ending date is 12/31/20xx, the depreciation date is set for the end of every month.
Document Amount	The amount entered during transaction entry.
{Segment Name} Code	The code assigned to your segment. The report shows a segment code-01, 201, or 11001, for example. The report prints one column for each segment, such as, Fund Code, Grant Code, GL Code, or whatever you named the segment.
{Segment Name} Title	The actual title assigned to the segment. The report prints the title, such as, Operating Fund, Housing, Cash in Checking.
{Segment Name} Short Title	Usually the first 15 characters of the Account Title. The report prints an abbreviated title, such as, Oper Fund, Housing, Cash.
Cost/Basis	The cost or basis of the asset. This amount was entered using the Maintain>Fixed Assets>Assets> Depreciation tab.
Taxable	A designation of Yes or No, depending on if the Taxable check box was selected using the Maintain>Fixed Assets>Assets form.
Depreciation Expenditure	The expenditure amount for the depreciation. This amount is based on the depreciation type.
Accumulated Depreciation	The depreciation amount for the asset. This amount is based on the depreciation type.
Disposals	The monetary amounts that have been transferred according to the disposals.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to set up any Available Options for the report.

Options	Description
Summarize Amounts	Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.