Choose A/R Invoices - Receipts

Access this form using Transactions>Accounts Receivable>Enter A/R Receipts>Start button> Choose A/R Invoices. It is only available if the Accounts Receivable Reporting module is installed.

Use this form to specify the invoices that you want to apply to a receipt or create a prepayment. It displays all open documents to apply a receipt for the customer selected.

Note: If Receipts and Prepayments are created in the same session, the system will automatically split the session into two; but use the same session number for each transaction source of ARC (Accounts Receivable Receipts) and ARP (Accounts Receivable Prepayments). When posting, the system will require that this single session ID with dual transaction sources both be posted simultaneously.

 

Filters: The filter is for display purposes only; it simply allows you to limit which invoices are displayed in the Invoices table.

• Available Filter, Selected Filter: Select an item in the Available Filter column, and click the Mover ( > ) to move it to the Selected Filter column. Your choices for filtering invoices are: Invoice Number, Date (the document date), Due Date, and Session ID.
• Compares To: Select an operator from the drop-down list. The operator compares the value in the Selected Filter column with the values in Criteria 1 and Criteria 2 to determine which invoices are displayed in the Invoices table.
• Criteria 1: Enter a value to compare with the item in the Selected Filter column. When using Like or Not Like, you can use "%" to represent any number of characters.
• Criteria 2: Enter a value for the end of a range if the Compares To column contains the Between or Not Between operators.

Invoices Table: Click in the check boxes to select or clear individual items, or use the buttons at the top of the form to select or clear all invoices. Select how many items per page to display using the Records per Page drop-down list. You can view items in increments of 10, 25, 50, 100, 250, 500, or 1000. The default value for the Records per Page drop-down list was selected using the Options>Customize Workstation Settings>Preferences tab.

• Transaction Type Receipt, Prepayment: Select an option to either apply receipts to an invoice (ARC) or to create a prepayment on account (ARP) for the Customer ID. If Prepayment is selected, the A/R Invoices are no longer available for selection because you will be entering a new item to the account instead of applying a Receipt to an existing item.
• Document Number: The number assigned to any open A/R invoices or prepayments for the selected customer.
• Type: The document type assigned to any open A/R invoices or prepayments for the selected customer, such as Manual Invoice, system generated Edit A/R Invoice, or Prepayment.
• Document Date: The date the invoice or prepayment was created.
• Due Date: The calculated due date of the invoice.
• Unpaid Balance: The amount that has not been paid.
• Discount Date: The date the discount is available.
• Discount Available: The discount available, if any.
• Discount Amount: Enter the discount amount. This field is not available for Prepayment type documents.
• Amount Due: The system calculates the unpaid balance minus the discount amount.
• Amount to Apply: Enter the amount to zero out prepayments and overpaid invoices. This allows you to zero out invoices with credit balances and/or the prepayment invoice line, and then apply that amount to another invoice line.
• Session ID: The Session ID for the original invoice.