Entering Cash Disbursements

The following tabs are available on the Enter Cash Disbursements form. Click the link to view detailed information about each tab:

Procedures

Enter document and transaction information on the Enter Cash Disbursements form in the following order:

  1. Enter document information—Check, Date, Amount, and Description.
  2. Enter transaction line items in the Cash Disbursements Transaction Entry table.
    • There must be at least two transaction lines for all non-budget transactions; therefore, at least one balanced entry is required. Line level transactions organize the actual transactions to be entered into the unposted or posted journals.
    • You must enter data for account codes; an offset entry Debit or Credit amount; an Entry Type; an Effective Date; a Description; and an Exchange Rate, if appropriate.
  3. Complete the Enter Cash Disbursements - User Defined Fields tab, if appropriate.
  4. Click Save.

The system displays the Exchange Rate column if the Multicurrency module has been installed and set up by the Administrator (Organization>Add A Module), and the Session currency selected is a currency other than the functional currency (Step 2).