Offset Account Assignments Example

To create a simple offset to your cash account for a disbursement entry, enter the following:

Transaction Entry Accounts
Fund	100	Operating Fund
GL	5200	Office Supplies Expense

Transaction Entry Accounts
Fund	100	Operating Fund
GL	1100	Cash in Bank

Once this offset is set up, when you debit Fund 100 and G/L 5200, and then click Use Offsets , the system automatically creates a credit to Fund 100 and G/L 1100.

For this Interfund Offset example, assume you are using the same account codes used in the previous example. Additionally, assume that Fund 100 normally makes the disbursement for office supplies for Fund 200. The organization uses G/L 1200 as its Due From account and G/L 2200 as its Due To account. Enter the following accounts in the Offset Assignment form:

Transaction Entry Accounts
Fund	200	Operating Fund
GL	5200	Office Supplies Expense

Transaction Entry Accounts
Fund	100	Operating Fund
GL	1100	Cash in Bank

Due To/Due From Accounts
For the Transaction Entry Fund	2200	Due To Other Funds
For the Offset Entry Fund	1200	Due From Other Funds

Later, on a transaction entry form, you can enter the following:

Fund	GL	Debit	Credit
200	5200	1,000.00

Click Use Offsets , and the system completes your entry with:

200	2200		1,000.00
100	1200	1,000.00
100	1100		1,000.00

Transaction Type	Typical Transaction Entry	Typical Automatic Offset
Cash Receipts	Revenues	Cash
Cash Disbursements	Expenses	Cash
A/P Invoices	Expenses	Accounts Payable
A/P Checks	A/P Account	Cash