Recall Memorized Document

Access this form during transaction entry using Recall Memorized Document.

Use this form to recall a previously memorized document to include in the current session. Once you select a memorized document (from the Name box), its document information displays—ID, Description, Date, and Amount.

If you decide to change the document's name after it has been memorized, the original name displays, not the new name you assigned, when recalling it. However, if you change a vendor or customer address after the document is memorized, the change is reflected when the document is recalled.

Account Level Security is available for this form. It allows you to define (filter) the account codes and related amounts a user can view. Note that if a user does not have Account Level Security enabled, they can see all account codes.

We recommend that you do not use the Recall Memorize Document feature if you are liquidating encumbrances using Enter A/P Invoices. It does not allow you to liquidate the encumbrance any further.

The Name drop-down list only contains documents whose currency is the same as the currency of the transaction entry document or has a currency of ANY. The Amount field follows the currency formatting of the transaction entry document. The exchange rate for the new document is based on the rate type of the new session and the effective dates of each transaction line.

 

Recalled Memorized Document

  • Name: Enter the name of an existing memorized document, or select one from the drop-down list.

Document

  • New Document ID: Accept the default document name, or enter a new one. This ID cannot be the same as an existing ID in this session. Use the Drop-Down Lookup to view existing documents.
  • Description: Accept the default description, or enter a new one.
  • Use Document Description for Line Items: If you want the document description you entered above to display as the description in the transaction entry table, click this check box.
  • Document Effective Date: Accept the default date, or enter a new effective date for this document.
  • Amount: If the document you are recalling was memorized as Actual Amounts, the amount displays here but cannot be changed. If you memorized the original document using Percentages, enter the amount you want the system to apply; the system uses the percentages from the original document.
  • Entry types are copied from the memorized document and applied to the current document.
  • Click the Delete button to delete the selected document.
  • When you recall a document with user defined fields, those fields are copied to the new document.