Sage Fixed Assets Quick Entry
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Access this form using Transactions>Enter Cash Disbursements>Start button> |
Sage Fixed Assets Quick Entry, Transactions>Accounts Payable>Enter A/P Invoices>Start button> Use this form to enter assets to be transferred to Sage Fixed Assets software (Activities>Accounts Payable>Transfer to Sage Fixed Assets). It allows for quick asset entry during transaction entry.
In order to access this form, the Administrator must have first selected the "Enable Sage Fixed Assets Quick Entry" check box on the Organization>Organization Preferences form. Then, you must have selected a vendor ID on the Transactions>Accounts Payable>Enter A/P Invoices transaction entry form, or a Payee ID on the Transactions>Enter Cash Disbursements or Activities>Check Writing>Write Checks forms. Note that the Accounts Payable module must be installed to access the Enter A/P Invoices form.
Placed in Service Date: Enter the date the asset began being used.
Acquired Value: Enter the cost of the asset when it was purchased.
Asset Template: You can enter the Sage Fixed Assets template name from the Sage Fixed Assets system.
Description: You can enter a description of the asset.
Asset GL Account: You can select the asset General Ledger account with an account type of FAO.
Accumulated Depreciation GL Account: You can select the accumulated depreciation General Ledger account with an account type of FAO.
Depreciation Expense GL Account: You can select the depreciation expense General Ledger account with an account type of EXP.
Note: You must have previously created a General Ledger asset account (FAO) and expense account (EXP) using Maintain>Chart of Accounts Codes. Additionally, you must have created distribution codes using Maintain>Distribution Codes.
Depreciation Distribution Code: You can select the depreciation distribution code. Note that you can only choose from distribution codes that were applied to Accounting only (A) or both Accounting and Payroll (B).
Tag Number: You can enter the asset tag number.
Currency fields follow the formatting of the organization's functional currency. The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).