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Expanded General Ledger

Access this report using Reports>General Ledger Analysis>Expanded General Ledger.

Use this report to print your general ledger. It contains opening balance and complete detail for any report range selected and for all account codes selected.

The Expanded General Ledger report displays each account segment in its own column. In addition, it allows you to select transaction information columns (such as Transaction Source or Transaction Description) that are not available on the Standard General Ledger.
Since the General Ledger is basic to your accounting records and is a must for auditors, you will want to print an archive copy each month after all adjustments are entered and posted of either the Standard General Ledger or the Expanded General Ledger (depending on the presentation style preferred).
This report also contains additional items, columns, and filters if any user defined fields were created by the Administrator using Organization>Set Up User Defined Fields. Only user defined fields with a field type of String, Editable Drop-Down List, Non-Editable Drop-Down List, Date, or Yes/No are available in the Items by Page group box on the Content tab. User defined fields with a field type of Currency follow the formatting of the organization's functional currency.

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Specify the date range for the data included in the report by entering Balances Dates and Current Transaction Dates. The Account Balances Begin date and Current Reporting Year Begins date are used to obtain the beginning balances for the Opening Balances date.

The Cross Year Reporting feature (A Year-End Close will be simulated for this report) allows reports to be run for closed years and cross years at the same time.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
{Segment Name} Code	The code assigned to the segment. The report prints the account code, such as 201, 05, or 45001. The system displays one column for each of these code types, such as Fund Code or GL Code.
{Segment Name} Title	The title associated with each code above. The system displays one column for each of these code types, such as Fund Title or GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). The system displays one column for each code types, such as Fund Short Title.
{Segment Name} Group Code	The group code assigned to the segment. The report prints a column for each group code, such as Fund Group Code.
{Segment Name} Group Title	The title associated with the group code above. The report prints one column for each group segment.
{Segment Name} Group Short Title	The short title for the group title above (15 characters or less). The report shows one column for each group segment, such as Fund Group Short Title.
Transaction Source	The document's transaction type, such as APC, API, APM, APR, APS, APV, ARB, ARC, ARM, ARP, ARR, ARS, ARV, BD, BDH, CD, CDS, CR, CRS, CL, CSR, ENC, ENH, ENL, IAR, IAA, IVR, IAM, IAS, IAF, IAC, IAB, JV, JVA, JVD, JVH, PRC, PRS, PRV, or VCK.
Session ID	The Session ID assigned to the batch of documents.
Session Date	The date of the session.
Session Description	The description for the session above.
Session Currency	The currency type assigned to the session, such as USD, CAD, EUR, GBP, or MXN. Currencies were created and activated by the Administrator using the Organization>Currency Setup form.
Session Currency Description	The description associated with the currency, such as US Dollar, Canadian Dollar, or Euro.
Document Number	The document number that was entered on the transaction entry form.
Document Date	The date of the document.
Due Date	The invoice date specified on the Transactions>Accounts Payable>Enter A/P Invoices or Transactions>Accounts Receivable>Enter A/R Invoices transaction entry forms.
Document Description	The description of the document.
Reversed Invoice	A designation of Yes or No, determining whether the A/P invoice/credit has been automatically reversed in the system using the Reverse Invoice check box on the Activities>Check Writing>Void Checks/Vouchers/Invoices form. This only applies if the Accounts Payable module is installed and the Allow Appending Entries to Reversed Invoices check box is selected on the Organization>Set Up Modules>Accounts Payable form.
Reversed Invoice Date	If the Accounts Payable module is installed, the date the invoice was reversed during transaction entry using the Reverse Invoice check box on the Activities>Check Writing>Void Checks/Vouchers/Invoices.
Deposit Number	The deposit number from the cash receipt, if applicable.
Document Amount	For functional currency, the document amount entered during transaction entry, such as the check or invoice amount. For non-functional currency, the Source Document Amount times the Exchange Rate.
Source Document Amount	For non-functional currency, the document amount entered during transaction entry.
Matching Document Number	The number assigned to the related document.
ID	If the Accounts Payable, Accounts Receivable Reporting, or Payroll modules are installed, this is the Vendor ID, Customer ID, or Employee ID assigned.
Name	The name on checks. If the Accounts Payable or Accounts Receivable Reporting modules are installed, this information was set up using the Maintain>Accounts Payable>Vendors or Maintain>Accounts Receivable>Customers forms.
Payment Type	The payment type associated with the document—either Check or Voucher.
Source	A source of Customer, Vendor, Employee, or Payroll Processing Group. The report shows C, V, E, or P.
Effective Date	The line item's effective date.
Entry Type	The entry type chosen during transaction entry—Normal, End of Year Adjustment, Adjust Opening Balances, or Beginning Balance. The system prints an N, A, AO, or UO. For opening balances in Detail, the system prints System Opening Balances (SO).
Transaction Description	The description entered for the transaction line item.
Posted	Yes or No displays in this column depending on if the detail transaction was posted or unposted.
Debit	For functional currency, the debit amount entered during transaction entry. For non-functional currency, the Source Debit times the Exchange Rate.
Credit	For functional currency, the debit amount entered during transaction entry. For non-functional currency, the Source Credit times the Exchange Rate.
Source Currency	The source currency type associated with the transaction, such as USD, MXN, or CAD.
Source Currency Description	The description associated with the currency, such as US Dollar, Mexican Peso, or Canadian Dollar.
Exchange Rate	The exchange rate associated with the transaction. Exchange rates were entered using the Maintain>Multicurrency>Exchange Rates form. This is only used with non-functional currency sessions.
Source Debit	The debit amount entered during transaction entry.
Source Credit	The credit amount entered during transaction entry.
Invoice Currency	The currency type, such as USD, MXN, or CAD, assigned to Accounts Payable or Accounts Receivable transaction lines.
Invoice Currency Description	The description associated with the currency, such as US Dollar, Mexican Peso, or Canadian Dollar.
Invoice Debit	The invoice debit amount used in Accounts Payable or Accounts Receivable transaction lines.
Invoice Credit	The invoice credit amount used in Accounts Payable or Accounts Receivable transaction lines.
Check Address Code	The vendor’s check address code, such as Main or Austin Office.
Payment Method	The form of payment selected on the Receipt Writing form using Activities>Receipt Writing or Enter A/R Receipts form using Transactions>Accounts Receivable>Enter A/R Receipts.
{User Defined Field} - Vendors	A vendor type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Customers	A customer type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Documents	A transaction documents type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Lines	A transaction lines type user defined field and its data. There is a separate column for each field.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to designate the Group Sets for the report. Groups provide an alternate way of reporting summarized accounting data. Selecting a group code on the report is the same as filtering by group code on the entire report. Any accounts not included in a Group Set will not be included in the report. In order for groups to be applied to the report, the group selected on the Groups tab must also be selected in at least one of the following: Content tab or Filter tab.

If the report is printed using groups rather than individual account codes, only account codes included in the groups created for this Group Set print on the report. If there are account codes not included in a group, they do not print on the report.

Use this tab to set up any Available Options for the report.

Options	Description
Year-End Adjustments	Select this option to include year-end adjustments on the report. This entry type was designated during transaction entry.
Opening Entries in Detail	Select this option to include opening balances (system or user opening entries) in detail. This entry type was designated during transaction entry.
Unposted Transactions	Select this option to include unposted transaction sessions, except for sessions related to transaction sources ENC (Encumbrances), ENL (Encumbrance Liquidations), and BD (Budget). You can view how unposted transactions affect the detail balance information. Additionally, you can filter for specific unposted session IDs and transaction sources using the Filter tab.
Summarize Amounts	Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.
Suppress Lines with All Zeros	Select this option, along with the Summarize Amounts option, so that documents with zero amounts do not print. If the debit and credit on the same line nets to zero then it is suppressed. For example, there is a GL code with a debit of $100 (USD) and a credit of $100 (USD) and it is on the same line with no other entries. The GL code will not appear on the report. This option only works with transaction line type user defined fields with a field type of currency.
Subtotal Detail by Calendar Month	Select this option to subtotal the detail by a calendar month. This subtotal always calculates according to calendar month end, (1-31) not the month end of the Fiscal Year.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.

Sessions with a status of Batch-to-Suspend are not included in this report. However, if you select the "Include Unposted Transactions" check box on the Option tab, sessions with a status of Batch-to-Post are included.
A cross year report can be created with balances outside the organization's fiscal year (Setup tab). However, this report cannot be generated with groups and balances outside the organization's fiscal year.
When the organization was set up by the Administrator using the File>New Organization wizard, a fiscal year-ends was designated for it. Ideally, at the end of the organization's fiscal year, the year should be closed using the Activities>Close Fiscal Year form. When a fiscal year is closed, the balances are carried forward to the new year.
Use balances for Assets, Liabilities, and Net Assets. Revenue and Expense accounts always have a zero balance at the beginning of the year. When an organization's fiscal year is closed, the balance sheet account is carried forward to the new year, but new net assets balances are calculated based on the prior year.
To print totals for each account code combination, select the Show Totals box on the Content tab.
The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).