GASB Statement of Activities
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Access this report using Reports>GASB Reporting>GASB Statement of Activities. It is only available if the GASB Reporting module is installed and the organization's functional currency is USD (US Dollar). |
Use this fixed-format report to print posted balance data. This report produces compliant Governmental Accounting Standards Board (GASB) reports. It formats the Statement of Activities so that function/program specific revenues and expenditures print across the page in pre-defined columns, while non-specific revenues are printed in the bottom section of the report. Please note that this report prints in a legal-landscape format.
The report consists of:
- Nine pre-defined columns, which cannot be changed: Expenses, Indirect Expenses Allocation, Charges for Services, Operating Grants and Contributions, Capital Grants and Contributions, Governmental Activities, Business-Type Activities, Total, and Component Units.
- Two row sections: the Functions/Programs section (which includes the Primary Government and Component Units) prints on the left of the statement, and the General Revenues section prints at the bottom of the statement. (After General Revenues, the report totals the Net Assets - Ending amount.)
To use this report GASB Statement Formats must first be set up using Reports>Financial Statements>Create GASB Statement Formats.
Advanced Security Users
Account Level Security is available for this report. This feature allows you to define the account codes and related amounts a user can view in the report. When account level security is activated for the organization (Security>Set Up Account Level Segments) and enabled for a user (Security>Set Up Account Level Security), the report will only print account information the user is allowed to see. Note that if a user does not have Account Level Security enabled, the user will see all account codes.
If the "Print Disclaimer on Report" check box is selected on the Security>Set Up Account Level Segments form, "This report may be affected by Account Level Security" prints in the header of this report. In that case, an * also prints after the report title.
Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.
Specify the date range for the data included in the report by entering Balances Dates. The Account Balances Begin date and Current Reporting Year Begins date are used to obtain the beginning balances for the Opening Balances date. Additionally, Current Period Dates are also required to specify the reporting period for this report.
Use the Financial Statement Format box to select the GASB statement format to include in this report. The GASB formats that display in this drop-down list were created using the Reports>Financial Statements>Create GASB Statement Formats form.
The Cross Year Reporting feature (A Year-End Close will be simulated for this report) allows reports to be processed for closed years and cross-years at the same time. It allows the current fiscal year's reports to be accurate when the prior year is still open.
Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.
Use this tab to designate the Group Sets for the report. Groups provide an alternate way of reporting summarized accounting data. Selecting a group code on the report is the same as filtering by group code on the entire report. Any accounts not included in a Group Set will not be included in the report. In order for groups to be applied to the report, the group selected on the Groups tab must also be selected on the Filter tab.
Use this tab to set up any Available Options for the report.
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Options |
Description |
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Year End Adjustments |
Select this option to mark the entry type as A (Year End Adjustments). The entry is posted to the last day of the fiscal year. It allows the user to make year-end adjustments and print reports including or excluding an adjustment. |
Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.
- If an IFT-type GL account (interfund transfer) is assigned to the GASB Statement of Activities, the N (Normal) and A (End of Year Adjustments) entry types are used to determine the activity for the account.
- If a nonbalancing or restriction-type segment is selected for the source segment on the Reports>Financial Statements>Create GASB Statement Formats>Assign Source Codes tab, any entries that do not have the source segment assigned (for non revenue or expense accounts), will be included in the governmental activities.
- When any option from the Date Items drop-down list (except Custom) is selected, report dates are automatically adjusted each time the report is processed. For example, choose a Report Date of This Month and process the report on 10/15/20xx; you get a report with the month of October. If the report is processed on 11/15/20xx, you get a report with the month of November. In other words, you do not have to return to this tab each month to change the Current Period Dates.
- If Custom is chosen as the Date Item, enter the dates MM/DD/YYYY through MM/DD/YYYY on this tab. These Opening and Ending Balances dates do not change each time the report is processed.
- Report groups are only processed for the Source Segments (such as Grants) in the Functions/Programs section (Governmental Activities, Business-Type Activities, and Component Units) of the report, which is the part that is substituting the Grant segment for the GL segment. Therefore, report groups are not processed for the General Revenues section or any other individual GL accounts formatted to the report.
- Only one group set can be selected for this report.
- The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).