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Memorize/Recurring Transactions

Access this report using Reports>Transaction Reports>Memorize/Recurring Transactions.

Use this report to print the transactions memorized on any of the transaction entry forms (using Memorize Document or Memorize/Recurring Document ). The report is used to review transactions before they are posted.

Additional items, columns, and filters are available if any user defined fields were created by the Administrator using Organization>Set Up User Defined Fields. Only user defined fields with a field type of String, Editable Drop-Down List, Non-Editable Drop-Down List, Date, or Yes/No are available in the Items by Page group box on the Content tab. User defined fields with a field type of Currency follow the formatting of the organization's functional currency.

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Transaction Source	The document's transaction type, such as API, ARB, BD, CD, CR, ENC, ENL, or JV.
Memorize ID	The name (ID) assigned to the memorized document.
Document Number	The document number that was entered on the transaction entry form.
Document Date	The date of the document, such as check date or invoice date.
Due Date	The date the document is due.
Document Description	The description for the designated document.
Deposit Number	The deposit number for the receipt.
Document Amount	The amount of the document, such as check or invoice amount.
ID	If the Accounts Payable, Accounts Receivable Reporting, or Payroll modules are installed, this is the Vendor ID, Customer ID, or Employee ID assigned.
Name	The name on checks. If the Accounts Payable or Accounts Receivable Reporting modules are installed, this information was set up using the Maintain>Accounts Payable>Vendors or Maintain>Accounts Receivable>Customers forms.
Source	A source of Customer, Vendor, Employee, or Payroll Processing Group. The report shows C, V, E, or P.
Effective Date	The line item's effective date.
Entry Type	The entry type chosen during transaction entry—Normal, End of Year Adjustment, Adjust Opening Balance, or Beginning Balance. The system prints an N, A, AO, or UO.
Entry Order	The order that transactions were entered. This column allows you to have more control over the order the records print on the report.
Transaction Description	The description entered for the transaction line item.
1099 Type-Box	The form type-box number designated for the 1099 form, such as NEC-01, MISC-15, DIV-01a, INT-01, R-09b, or W2G-01. This was set up on the Maintain>Accounts Payable>Vendors>1099 Information tab.
Percentage	A designation of either Yes or No, depending on if the memorized transaction is based on percentages. This option was selected on the Memorize/Recurring Document form.
{Segment Name} Code	The code assigned to the segment. The report shows a segment code—01, 201, 11001, for example. The report prints one column for each segment, such as Fund Code or GL Code.
{Segment Name} Title	The title associated with each code above. The system displays one column for each of these code types, such as Fund Title or GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). The system displays one column for each code type, such as Fund Short Title.
Debit	The debit amount entered during transaction entry.
Credit	The credit amount entered during transaction entry.
Debit Percent	If the transaction is based on percentages, this is the percentage for the debit.
Credit Percent	If the transaction is based on percentages, this is the percentage for the credit.
Recurring	A designation of either Yes or No, depending on if the Recurring Entry check box is selected.
First Transaction Date	The first transaction date for the document.
Frequency	The frequency of the recurring transaction.
Ending Transaction Date	The ending transaction date for the document.
No Ending Date	A designation of either Yes or No, depending on if the No Ending Date check box is selected.
{User Defined Field} - Transaction Documents	A transaction documents type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Lines	A transaction lines type user defined field and its data. There is a separate column for each field.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to set up any Available Options for the report.

Options	Description
Summarize Amounts	Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.

Totals can be printed for the applicable items selected in Item by Page or Report Body by checking the Show Total check box.
The transactions may be summarized by checking Summarize Amounts on the Options tab.
Currency columns follow the formatting of the organization's functional currency. The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).