Using Segment Substitution

The following is an example of using segment substitution when setting up statement formats (Reports>Financial Statements>Create Statement Formats).

In the "Print Balance for" group box, normally you want to print the general ledger account codes and titles on the financial statements for the current Section Title. However, in some cases, you might want to print accounts and titles from some other segment in the chart of accounts.

Let's say, for a Statement of Activities and a Statement of Financial Position, you want to print (by section) a balance for a segment you select when you print the report. Although only your CPA can interpret ASC 958 (FAS 117 superseded) for you, you can use the "Segment selected at report time" option to help produce ASC 958 (FAS 117 superseded)-compliant financial statements.

Depending on the statement you are printing and the interpretation of ASC 958 (FAS 117 superseded), the section of the statement for which you want to substitute a different account segment varies. In our example, let's have the system substitute segments for the following sections:

Statement

Section

Segment to Substitute

Statement of Financial Position

Net Assets Section

Restrictions

Statement of Activities

Expenses and Losses

Function or Program

Complete the following steps in order to set up the segment substitution:

  1. Since you are assigning accounts to a specific section of the financial statement, specify to "Print Balance for the Segment selected at report time." This specifies that the section have a segment substitution.
  2. To use segment substitutions when printing a financial statement, select the "Print Detail" check box.
  3. Specify which segment to substitute when you are printing your financial statements. Use "Segment to Substitute for GL Segment" on the Options tab.
  4. Select "General Ledger" in the Report Body section of the Contents tab to complete the substitution process.

The "Segment to Substitute for GL Segment" option is available on the following reports:

Reports>

  • Allocations Management>
    • Pre-Allocation Statement of Revenues and Expenditures
  • Financial Statements>
    • Statement of Financial Position
    • Statement of Activities
    • Balance Sheet
    • Combining Balance Sheet
    • Statement of Revenues and Expenditures
    • Combining Statement of Revenues and Expenditures
    • Statement of Revenues and Expenditures by Period