HR Codes

Access this form using Maintain>Code Table or HR Codes .

Use this form to maintain HR Codes for many different types of classifications. The codes set up here are used in other areas of the application, such as Benefit Plans, Certification, Current Job, and FMLA.

Note: During HR Management setup, you must select the Code Tables for Locations and Departments, create a blank code for each of those code tables and label it Not Assigned. Without the blank code, reports cannot run against locations or departments. Additional custom code fields are set up using Options>Settings>Field Setup.

Code Table: Select a code table from the list of default system codes or custom codes available.

Default system codes consist of the following:

Details Tab Location	Code Tables
Personal	Citizenship Country EEO1 Class EEO4 Class Ethnic Codes Gender
Address & Phone	Country
Current Job	Department Location Occupation Codes
Job History	Job History Reason Code
Current Pay	Employee Type
Dependents	Relationship Types
Benefit Plans	AD&D Plan Options Dental Plan Options Health Plan Options Life Plan Options Other Plan Options Retirement Plan Options Vision Plan Options
Garnishments	Garnishment Types
Leave Events	Cobra Coverage Option Leave Event Reasons Leave Event Type
Education	Education Degrees Education Majors
Certification	Authorization Type Credential Type
Actions	Action Types (Human Resources)
HR Processes	HR Process Names
Performance	Performance Review Rating
Termination	Termination Reason
EWS Leave Request	Leave Request Type
Benefit Enrollment Groups	Benefit Plan Groups

Details Tab Location: The system displays the code's menu location in the MIP Fund Accounting module.

Code Table: Use this table to set up the choices available in a drop-down list, for the default system code selected above.

Code: Enter a unique code.
Title: Enter a description for the code.
Benefit Plan: This column is only available Benefit Plan Option Codes.
Status: Select the code status.

The default system codes EEO1 Class and EEO4 Class have predefined codes based on the predefined level documented by the Federal Government and if altered will disable functionality of the Vets 100 and EEO reports in the HR Management module.
Adding or changing Gender Codes will cause EEO reports to not report correctly. The standard EEO reports are based on these default Gender Codes, Male or Female.
After new codes are created in the Code Table, you will need to close and then reopen the Employee Info form to select these new codes.