User Security

Access this form using Maintain>User Security.

Use this form to assign security levels to MIP Accounting users. HR Management user accounts are created individually using the Security>Maintain Users form in MIP Accounting and by selecting the HR Management User check box.

• Limit a user's access to forms and personal information
• Deny a user's access to forms and processes
• New users and password changes should be handled in MIP Accounting, however, you can change your password in HR Management. See Options>Preferences for more information.

Note:  A user does not have rights in the MIP Accounting module until you select the Security Level and have the Status of Active.

Name:  Select the User ID and the User name displays to the left. Only the User IDs created in MIP Accounting display in the drop-down list. HR Management users are created individually using the Security>Maintain Users form in MIP Accounting and by selecting the HR Management User check box.

Employee ID: Select an employee ID from the drop-down. This is necessary to schedule a Human Resources Action date using the calendar feature. The Employee ID defined in MIP Accounting is shown. This is a unique ID that represents the user being modified.

User Level: Select a security level which automatically assigns access to the menus.

Custom Security Script: This is a customized security field. You should contact your MIP Authorized Business Partner to discuss your custom security needs.

HR Menus: This box displays the Activities, Details, Maintain, Options, Query, and Reports menus.

Double-click on an item—or single-click on the plus (+) sign next to the item—to expand the outline. When an item has been expanded, the plus (+) sign becomes a minus (-) sign. To collapse an item, simply double-click its name, or single-click the minus sign.

To the right of each item, the system displays View, Edit, Add, and Process. This indicate which rights the user has for a particular menu selection. The box is checked if one or more of the sub-levels are assigned. The box will be unchecked if none of the sub-levels are assigned. To assign all menu rights, check the box for that main menu and all the sub-menus will be checked. To clear all menu rights, clear the check box for that main menu and all of the sub-menus will no longer be checked. The rights are abbreviated as outlined below.

Highlight a menu selection in the HR Menus box, then select the check boxes to grant the user (depending on what was selected in the Type box) various rights.

• View: Allows the user to open and review a previously entered item.
• Edit: Allows the user to change information for a previously entered item.
• Add: Allows the user to enter new items.
• Process: Allows the user to perform a process, such as Timesheet Processing.