Emailing Payroll Vouchers

The following steps outline how to email payroll vouchers for direct deposit payments:

1. Enter appropriate information on the Print/Email Checks and Vouchers form, and then click OK.

It is a good idea to make a backup of the organization data files.

Nonprofit Online Users

MIP manages database backups automatically for you; therefore, the Backup menu selection is not available. Full backups are performed weekly and differential backups are performed daily. See Nonprofit Online.

2. The Email: Load Vouchers form displays. Complete the voucher information and then click OK to create the payroll vouchers as attachments.
3. On the Email Preview form, double-click on each row to preview the voucher for each employee. Click the X at the top-right of the open voucher form to close the document.
4. Once you have previewed the vouchers, click Send to begin generating and sending the email attachments.

Note: After the system completes sending the vouchers, all payroll history files are updated, and the calculated payroll and regular/supplemental timesheets are deleted.

5. You must click the Finish button to close the Processing form.
6. Click OK to close the final Status message box.

Note: You still need to create and send the direct deposit file to the bank (Activities>Payroll>Create/Send Direct Deposit File) or third-party.