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Enter Default Timesheets - Leave Tab

Access this tab using Timesheets>Enter Default Timesheets. It is only available with the Payroll module; it is not available for Payroll Link users.

Use this tab to enter default leave information for an employee. Leave information includes a Leave Code, Beginning Balance, Hours Accrued, Hours Taken, and Ending Balance.

 

Leave Table Code, Calculation Method, Beginning Balance, Rate, Hours Accrued, Hours Taken, Ending Balance: The Leave table is used to select leave codes, enter rates and hours taken. The system displays an abbreviation for the calculation method on each row. A rate is required if the selected leave code uses a calculation method of Percentage on Timesheet (PT). The number of hours accrued is required if the selected leave code uses a calculation method of Amount on Timesheet (AT). Select as many leave codes as are appropriate for this employee and paycheck.

Note: The percentage you enter for the Percentage on Timesheet calculation method must be positive or zero, however it cannot exceed the Maximum Percentage set on the Maintain>Payroll>Leave Codes form.

Total Hours: This is the employee's total for the Hours column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."

Gross Pay: This is the employee's total for the Amount column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."

  • Generally, default Hours Taken is not entered for an employee, since this varies each month. Instead, Hours Taken should be entered on the employee's Regular or Supplemental Timesheet.
  • Beginning Balance is calculated using the system date.
  • Calculation methods were assigned to earning codes using Maintain>Payroll>Leave Codes. Therefore, leave information for codes with a calculation method of Fixed Number of Hours (FN), Fixed Percentage of Hours Worked (FP), Amount on Timesheet (AT), and Percentage on Timesheet (PT), were entered on the Leave Codes form.