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Enter Default Timesheets - Select Tab

Access this tab using Timesheets>Enter Default Timesheets. It is only available with the Payroll module; it is not available for Payroll Link users.

Use this form to enter Default Timesheet information for an employee. Total Hours and Gross Pay are displayed at the bottom of each tab and reflect the entries made on the Earnings tab.

Use this tab to enter the employee for which to create a timesheet. Total Hours and Gross Pay are displayed at the bottom of each tab and reflect the entries made on the Earnings tab. Additionally, enter a Timesheet Reference number for internal use to help track the timesheets.

It is recommended that you assign the specific timesheet in the following situations:

Default Timesheets (Timesheets>Enter Default Timesheets) to employees who have the same payroll information week after week. The information entered on the Default Timesheets form automatically displays on the Timesheet Entry form for both Regular and Supplemental Timesheets. Default Timesheets should contain information to use every time payroll is processed. Although you do not have to use Default Timesheets for employees, using them, saves you from having to enter employees' timesheet information each time payroll is processed.
Regular Timesheets (Timesheets>Enter Regular/Supplemental Timesheets) to employees whose payroll information varies from payroll to payroll (enter a Regular Timesheet to change an employee's Default Timesheet for a particular payroll). Information that changes with each payroll should be entered on a Regular Timesheet, such as number of hours worked for hourly employees.
Supplemental Timesheets (Timesheets>Enter Regular/Supplemental Timesheets) to employees who are receiving off-cycle or other non-standard payments.

Employee ID: Enter an employee ID.

Timesheet Reference: Enter a reference number for this timesheet for tracking purposes, if desired.

Total Hours: This is the employee's total for the Hours column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."

Gross Pay: This is the employee's total for the Amount column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."

You can print this data using Reports>Payroll>Processing>Timesheets or Quick Timesheets.
Complete the Maintain>Payroll>Earning Codes, Benefit Codes, Deduction Codes, Worker's Compensation Codes, and Leave Codes forms before creating a Default Timesheet for an employee. Also, specify the appropriate Distribution Code for each Earning Code entered on the Default Timesheet. Use the Maintain>Distribution Codes form to enter those codes before setting up Default Timesheets.
Timesheet information consists of Earning Codes, Benefit Codes, Deduction Codes, Workers' Compensation Codes, and Leave Codes. The codes assigned to an employee's timesheet are applied to that employee when payroll is processed.
Fast data entry is imperative in timesheet processing. Use the Sort Order button to sort the timesheets to a specific order and then use the Next Record button and Previous Record button to move through the employee timesheets. When a change is made to a timesheet and the Next Record button is clicked, the record is saved before moving to the next employee timesheet for that tab. The Employee ID displays at the top of each form, making it easy to identify each employee when entering timesheet information.
The system uses Default and/or Regular Timesheets to process Regular Payrolls, and Supplemental Timesheets to process Supplemental Payrolls.
To delete a group of default timesheets, select the Find button, and then delete selected employee timesheets.
To view Earning code rates and amounts, has the Administrator clear the Hide Earning Code Rates and Amounts During Timesheet Processing check box using Organization>Set Up Modules>Payroll.