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Enter Regular/Supplemental Timesheets - Earnings Tab

Access this tab using Timesheets>Enter Regular/Supplemental Timesheets. It is only available with the Payroll module; it is not available for Payroll Link users.

Use this tab to enter the employee's earning information. You need to enter an Earning Code and a value in the Hours, Rate, or Amount column, as required by the calculation method. You must also specify the appropriate Distribution Code for each Earning code entered on this timesheet. Distribution Codes were set up using Maintain>Payroll>Distribution Codes.

If a Default Timesheet has been set up for this employee (Timesheets>Enter Default Timesheets), that default earnings information appropriate for this pay period appears on this tab. You can complete, change, or delete any of the default information displayed. If there is no Default Timesheet for the employee, all applicable timesheet information must be entered on this tab.

Codes assigned on an employee's Default Timesheet, that are not valid for the specified pay period because of the related Calculation Schedule, are not displayed on this form. However, they may be added. For example, if an employee is assigned a "Bonus" Earning Code that has a Calculation Schedule of Never, but the code needs to be used for the specified pay period, it can be added to the current Regular or Supplemental Timesheet.

Earnings Code, Calculation Method, Hours, Rate, Amount, Distribution Code: Once the earning code has been entered for this employee, the system displays the associated calculation method. Enter the hours worked for this earning code. If the calculation method is Amount on Timesheet (AT), enter the amount associated with this earning code. Also, if the calculation method is Rate on Timesheet (RT), enter the rate associated with this earning code. For all earning codes, enter the appropriate Distribution Code. Enter as many earning codes as appropriate for this employee and paycheck.

Total Hours: This is the employee's total for the Hours column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."

Gross Pay: This is the employee's total for the Amount column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."

For Regular or Supplemental Payrolls, at least one Earning or Benefit Code is required.
For Salaried employees, you can distribute wage hours based on earning codes. Select multiple earning codes with the Calculation Method Employee Pay Rate (ER) and enter the employee’s Hours and Distribution Codes; the system will use the hours to break down earnings by dollar amount for each wage code. Use Reports>Payroll>Processing>Timesheets, to view the wages with hours and net check amount that was contributed by that wage code.
You can choose the same or different Distribution Codes for each earning code, even if there are multiple earning lines. Remember, Distribution Codes are used to allocate earnings; use the Distribution Codes form (Maintain>Payroll>Distribution Codes) to edit Distribution Codes.
If you want to process employee reimbursement and advances through regular payroll processing (by applying the net pay amount without the amount being subject to taxes and fringe benefits), create an Earning Code with the Contribute to Net Pay Only check box selected (Maintain>Payroll>Earning Codes).
To view Earning code rates and amounts, clear the Hide Earning Code Rates and Amounts During Timesheet Processing check box using Organization>Set Up Modules>Payroll.
Click Refresh Rates and Amounts to open the Select Timesheets to Refresh form. Use this form to refresh the rates and amounts on the timesheets for individuals or all employees. This is especially helpful if you make a change to an existing rate or amount.