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Labor Distribution

Access this report using Reports>Payroll>History>Labor Distribution. It is only available with the Payroll module; it is not available for Payroll Link users.

Use this report to display a break down of labor hours and earnings by segment codes which was entered on the Timesheets>Regular/Supplemental Timesheets form.

Account Level Security is available for this report. This feature allows the Administrator to define the account codes and related amounts a user can view in the report. When account level security is activated by the Administrator for the organization (Security>Set Up Account Level Segments) and enabled for a user or group (Security>Set Up Account Level Security), the report will only print account information the user is allowed to see. Note that if a user does not have Account Level Security enabled, the user will see all account codes.

If the "Print Disclaimer on Report" check box is selected on the Security>Set Up Account Level Segments form, "This report may be affected by Account Level Security" prints in the header of this report. In that case, an * also prints after the report title.

 

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

  • Current Transaction Dates are required to specify the date range for the data included in the report.

Use this tab to determine what data to include in the report and to define the report layout.

  • By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
  • By selecting Available Columns, the data that appears in the body of the report is determined.

Column

Description

Processing Group

This is the processing group code assigned to the employee using the Maintain>Payroll>Employee Information form.

Processing Group Title

The title of the processing group code.

Employee ID

The employee's ID.

Employee Last Name

The employee's last name.
Employee First Name The employee's first name.

First, MI Name

The employee's first name and middle initial.

Employee Name

The employee's full name, including the middle initial.

Employee Status

The status of the employee—Active, Inactive, or Terminated.

Class

The employee's job class that was assigned using the Maintain>Payroll>Employee Information>Job and Pay tab.

Position

The employee's position, such as Administrator or Program Rep.

Employee Type

The employee type, such as full-time or part-time.

Earning Code

The earning code selected on the employee's timesheet.

Earning Title

The title of the earning code.

Payroll Type

The payroll type—Adjust, Manual, Regular, Supplemental, or Void.

Pay Date

The date on the Payroll check (Activities>Payroll>Calculate Payroll).

Pay Period Begin Date

The pay period beginning date entered on the Maintain>Payroll>Processing Groups - Pay Schedule Tab.

Pay Period End Date

The pay period ending date entered on the Maintain>Payroll>Processing Groups - Pay Schedule Tab.

Document Date

The document date (Activities>Payroll>Print Checks/Vouchers).

Effective Date

The Accrual Date entered on the Activities>Payroll>Transfer to Accounting form.

Transferred

A designation of Yes or No depending on if the payroll data has been transferred to Accounting (Activities>Payroll>Transfer to Accounting).

{Segment Name} Code

The code assigned to the segment. The report shows a segment code—01, 201, 11001, for example. The report prints one column for each segment, such as Fund Code or GL Code.

Distribution Code

The distribution code of the labor earnings.

Distribution Code Description

The description of the distribution code.

Hours (four decimals)

The hours based on the labor hours. Displays in a four decimal format. (X.XXXX)

Hours (two decimals)

The hours based on the labor hours. Displays in a two decimal format. (X.XX)

Earnings

The amount based on the labor earnings.

{User Defined Field} - Employees

An employee type user defined field and its data. There is a separate column for each field that was created by the Administrator using Organization>Set Up User Defined Fields.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to set up any Available Options for the report.

Options

Description

Summarize Amounts

Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.