Modifying Calculated Payroll Checks

If you have changed the amounts of any earnings, benefits, or deductions that are used in the calculation of any federal, state, or other withholding taxes, or workers' compensation, the related tax, benefits, deductions, workers' compensation, and/or leave amounts can be incorrect. Furthermore, be aware that any changes made to earnings can affect benefits, deductions, workers' compensation, and leave.

To modify the earnings, benefits, or deductions and to ensure accurate benefits, deductions, workers' compensation, and/or leave calculations, use the following steps outlined in this procedure:

1. On the Activities>Payroll>Review/Modify Calculated Checks>Select tab, delete the specified employee's calculated payroll by selecting the Employee's ID or use Find, and then clicking the Delete button.
2. Return to the employee's Regular or Supplemental Timesheet (Timesheets>Enter Regular/Supplemental Timesheets).
   • Select the Processing Group, Timesheet Type, Pay Date, and Employee ID for the payroll being processed.
   • Make changes to the Earnings, Benefits, Deductions, Workers' Compensation, and/or Leave tabs on the Timesheet for this employee.
   • Click the Save button.
   • After all employee changes are made, click the Close button on the timesheet.
3. Calculate payroll (Activities>Payroll>Calculate Payroll). Select the Payroll Type, Pay Date range, and then move the Processing Group. Click the Calculate button. This only calculates the timesheets that have not been calculated. (A message displays when the Payroll calculation is complete. It also details employee timesheets that had been previously calculated but not re-calculated.)
4. Review and/or edit calculated payroll (Activities>Payroll>Review/Modify Calculated Payroll). All changes should be reflected for the employee.