Adjust Receipts

Access this form using Activities>Purchase Orders>Adjust Receipts. Or, access it using Transactions>Enter Cash Disbursements>Start button> Adjust Receipts, Transactions>Accounts Payable>Enter A/P Invoices>Start button> Adjust Receipts, or Activities>Purchase Orders>Create/Modify Purchase Orders> Adjust Receipts.

Use this form to enter quantity and unit price adjustments for a receipt. Receipts were entered using Activities>Purchase Orders>Process Receipts.

To adjust a receipt:

1. Enter the Adjustment Number, Adjustment Date, Adjusted By, and Original Receipt Number.
2. Click the Display button.
3. Enter an Adjusted Quantity and Adjusted Unit Price, if applicable.
4. Enter Comments.
5. Click Post.

 

Adjustment Number: Enter a unique receiving adjustment number or accept the number that the system assigned. When creating a new receiving adjustment, the system displays the next available receiving adjustment number; or press the + key. (Receiving adjustment number options were set up by the Administrator using Organization>Set Up Modules>Purchase Orders.) We recommend limiting your entry to strictly alphabetic characters (A through Z) or numeric characters (0 through 9), and avoiding the use of symbols. Note that posted receiving adjustment numbers can be recalled using the Find Button.

Adjustment Date: Enter an adjustment date or accept the system default date. Future dates are not allowed.

Adjusted By: Enter the name of the person who is adjusting the received items.

Original Receipt Number, Display: Select the original receipt number from the drop-down list, and then click the Display button. Once clicked, the Original Receipt Number and Display button are no longer available.

Items Adjusted: Enter the Adjusted Quantity, Adjusted Unit Price, and Comment.

• Purchase Order Number: The purchase order number for the selected receipt number.
• Line Number: The line numbers for the purchase order number.
• Item Code: The item code for the specified purchase order number and line number.
• Item Description: The description for the item code.
• Distribution Code: The distribution code for the item code.
• Receipt Quantity: The receipt quantity for the specified purchase order number and item code. If a partial adjustment was made, the system displays the last adjusted quantity.
• Receipt Unit Price: The receipt unit price for the item code. If a partial adjustment was made, the last adjusted unit price displays.
• Adjusted Quantity: Enter the correct quantity. If a partial adjustment was made, the last adjusted quantity displays. The quantity can be zero or a positive number.
• Adjusted Unit Price: Enter the correct unit price. If a partial adjustment was made, the last adjusted unit price displays. The unit price can be zero or a positive number.
• Adjusted Amount: The system automatically calculates this amount by multiplying the Adjusted Quantity by the Adjusted Unit Price.
• Comments: Enter any comments or explanation related to the item code.
• Invoiced: Yes or No displays to indicate if the receipt has been invoiced. You can only adjust receipts that have not been invoiced; however, you can view line numbers that have been invoiced. Note that once a receipt has been invoiced (even partially invoiced), you cannot make any adjustments to that line item on that receipt.

Total Adjusted Amount: The sum of the Adjusted Amount column.