Segments in a Consolidated Organization

How do segments work in a consolidate organization?

You are required to have only one General Ledger and Consolidate segment, and you can choose to add only one Fund. Balancing, Non-Balancing, and Restriction segment types can be used more than once. By default, the wizard displays one General Ledger, one Fund, and one Consolidate segment; however, the Fund segment can be deleted.

What is the Organization ID segment used for?

As part of the File>New Consolidated Organization process, the system automatically creates one segment named "Organization ID," with a segment type of "CO-Consolidate." The segment name can be changed.

How should I name the segments in a consolidated organization?

The names used in the consolidated organization must match the names in the original organizations. If they do not match the segment balance information, the organizations will not be merged.

What are each of the segment types used for?

Remember, the Segment Name is only a title. The segment's behavior is determined by its associated Type, which is discussed in the following table:

Segment Type

Used For

Required?

Max. Number

GL

General Ledger

Classification of assets, liabilities, revenues, and expenditures

Yes

1

Fund

Recording transactions by fund (where fund is a self-balancing, separate set of books)

No

1

BAL

Balancing

Transactions such as departments, functions, and programs, where you want debits to equal credits for each related code

No

Unlimited

NBAL

Non-Balancing

Optional classification of transactions such as departments, functions, and programs, where you do not require that debits equal credits for each related code

No

Unlimited

RES Restrictions

Optional classification of transactions according to their status: unrestricted or restricted

No

Unlimited

CO Consolidate

A classification that associates one or more original organizations within a consolidated organization

Yes

1