Paychecks and Direct Deposit Vouchers

Can I issue a check to an employee who is currently on direct deposit?

Yes. Simply clear the Direct Deposit check box on the Job and Pay tab using Maintain>Employee Information.

However, you can also print checks for all employees (even if they usually receive Direct Deposit) by selecting the "Override Direct Deposit and Print Checks for All Employees" check box (Activities>Print/Email Checks and Vouchers).

Is it possible to void a direct deposit voucher?

Yes, if certain conditions are met, a direct deposit voucher can be voided. All void transactions will create a debit to the employee's bank account and require written authorization from the employee (usually this is done at the time of direct deposit enrollment) In addition, you should notify your bank that you will be transmitting a void payroll ach file.

Why does the application continue to issue checks instead of vouchers when I have already done my pre-note?

A check is always issued when there have been changes made to the Direct Deposit tab on Maintain>Employee Information, or the initial pre-note may not have been created within the three day time frame. A pre-note will not be recognized as being created unless the ach file has actually been sent using the Activities>Create/Send Direct Deposit File form.

Can I make partial direct deposit?

No. 100% of the net pay is required to be issued in either check or voucher form at this time.

Is there any way to split out savings and checking amounts on an employee's direct deposit voucher?

At the present time, this is not possible to do. However, you could print the Direct Deposit Register for each employee. This report does give the breakdown of paycheck by routing number/account number.

How do I correct an overpayment to Employees who receive a Direct Deposit?

Correcting this problem requires several steps:

  1. Void the Payroll check in question. It needs to be voided, even if it has been transmitted to the bank.
  2. Correct the underlying problem.
  3. You will need to do a supplemental payroll. Double check your payroll calculation to make sure it is correct.
  4. Reprint the Corrected Checks.
  5. The action to take after this depends if the ACH/EFT files have been created and sent to the bank or not.
    • If the ACH files have NOT been sent to the bank then you can delete them before they are transmitted. To do this, go to Create/Send Direct Deposit File. You will see both the original Processing Group as well as the void. Move both of these items to the right hand side.
    • If you have printed the correct check(s) DO NOT include them in this process. They should remain. Where it asks for the Path and File Name, be sure to change the name from the default to something easily recognized.