Reporting

• After I run an Encumbrance summary report I discover that some encumbrances are showing a negative or unexpected balance; how can I correct this?
• How can I have the unliquidated encumbrances included as expenses on my financial statements?
• Which report should I run if I need to reconcile a specific encumbrance?

After I run an Encumbrance summary report I discover that some encumbrances are showing a negative or unexpected balance; how can I correct this?

To correct an incorrect encumbrance balance it is first necessary to determine how it occurred. Run the Detail Encumbrance Ledger report (Reports>Encumbrances>Detail Encumbrance Ledger) to identify the transactions that resulted in the current balance. You may then make the appropriate encumbrance adjustments or transaction reversals once you identify the source of the problem.

How can I have the unliquidated encumbrances included as expenses on my financial statements?

You may include encumbrances on your financial statements as expenditures by selecting that option on the Options tab of the report.

Which report should I run if I need to reconcile a specific encumbrance?

The best report to use for troubleshooting and reconciling encumbrances is the Detail Encumbrance Ledger (Reports>Encumbrances>Detail Encumbrance Ledger).