Check Address

Access this form using the Maintain>Accounts Payable>Vendors>Addresses tab>Check Address button.

Use this form to enter multiple check addresses and to select a preferred check address for this vendor ID. If an address is not entered here or a preferred check address is not selected, the system uses the main address on checks, vouchers, and A/P invoices. Use the Printed Address button to override the main address and have it printed in a different format.

 

Address Code: Select a check address code from the drop-down list, or enter a new check address code for this vendor ID. The drop-down list displays all of the address codes that have already been entered for this vendor ID, their description, status and which one is preferred.

Status: Specify the status of the check address code. When creating a new code, accept the default status, A (Active), or select I (Inactive) or D (Discontinued), from the drop-down list. The status can be changed at any time. Discontinued is not available for selection on the Transactions>Accounts Payable>Enter A/P Invoices form.

Same As: If the check address is the same as or similar to another address that was entered, select that address type from the drop-down list (None, Main, or PO). The system then displays that address for you to accept or edit.

Preferred: Specify the preference of the check address code. When creating a new code, accept the default preference, No, or select Yes from the drop-down list. The Preferred field can be changed at any time. However, only one address can be marked as a Preferred Check address for the Vendor ID; when changed this will override every other selection.

Description: Enter a description for the check address.

Address, City, State/Province, Postal Code, Country: Enter the street address, city, state or province, postal code, and country. This will be displayed on checks.

Voice, FAX: Enter a voice telephone number and fax number.

Contact Information Title, First, MI, Last, Position, E-mail: Enter the contact name for this vendor ID. Also include the title, such as Mr. or Ms., along with the job position or level, and email address.

  • Only one Preferred Check Address can be selected for each Vendor ID, however, when entering Transactions>Accounts Payable>Enter A/P Invoices, you can select a different check address than the one marked as preferred.
  • Click the New button to enter another check address for the selected vendor ID.
  • Click the Delete button to remove the selected check address for this vendor ID. Note that you cannot delete an address if it is being modified. First, save your changes, then select the check address and click the Delete button.