Flow-Thru Scenarios

Consider the following flow-thru scenarios, with Administrator user rights when setting up the Organization>Set Up UDF Default Sources form:

• Vendor to API Transaction Documents to APS Transaction Lines, APC Transaction Lines, or APM Transaction Lines.
• Customers to A/R Invoices Detail to ARS Transaction Documents
• Customers to ARB Transaction Documents to ARC Transaction Lines
• Customers to ARS Transaction Documents to ARC Transaction Lines
• Charge Codes to A/R Invoices Detail to ARS Transaction Documents or ARS Transaction Lines

Example

The following example describes the first option above. Suppose you want to track a "Contract Number" from the vendor record (Maintain>Accounts Payable>Vendors), to an A/P invoice (Transactions>Accounts Payable>Enter A/P Invoices), all the way through to an A/P check (Activities>Accounts Payable>Pay Selected A/P Invoices). You must first create three UDFs called Contract Number. As the Administrator, use the Organization>Set Up User Defined Fields form as follows:

1. Select a type of Vendor, a field name of ContractNumber, and a field type of string.
2. Select Transaction Document, ContractNumber, and string. Then, select API on the Transaction Sources tab.
3. Select Transaction Lines, ContractNumber, and string. Then, select APS on the Transaction Sources tab.

Now, you are ready to connect these fields using the Set Up UDF Default Sources form.

4. Select a type of Transaction Documents, a field name of ContractNumber, a default source type of Vendors, and a default field name of ContractNumber. This connects the Vendor record to the A/P invoice.
5. Select Transaction Lines, ContractNumber, Transaction Documents, and ContractNumber. Then, select API on the Transaction Sources tab. This connects the A/P invoice to the A/P check.
6. Select Transaction Lines, ContractNumber, Transaction Documents, and ContractNumber, Then, select APS on the Transaction Sources tab. This connects all three pieces together.

Now, if you enter a contract number on the Maintain>Accounts Payable>Vendors>User Defined Fields tab, the system displays that value on the Transactions>Accounts Payable>Enter A/P Invoices>Transaction Entry tab, and on the Edit Pay Selected A/P Invoices>Transaction Entry tab.

Source/Receiver Relationships Outline

The following table outlines all Source/Receiver relationships that can be created using the system. To view flowcharts of the A/P and A/R process, see A/P Flow-Thru and A/R Flow-Thru.

Source	Receiver
Vendor (Maintain>Accounts Payable>Vendors)	API Transaction Documents (Transactions>Accounts Payable>Enter A/P Invoices)
	API Transaction Lines (Transactions>Accounts Payable>Enter A/P Invoices - Transaction Entry Table)
	APS Transaction Documents; A/P System Generated Checks/Vouchers (Transactions>Accounts Payable>Edit Pay Selected A/P Invoices)
	CDS Transaction Documents (Activities>Check Writing>Write Checks)
	CSD Transaction Lines (Activities>Check Writing>Write Checks - Transaction Entry Table)
API Transaction Documents (Transactions>Accounts Payable>Enter A/P Invoices)	APS Transaction LInes; A/P System Generated Checks/Vouchers (Transactions>Accounts Payable>Edit Pay Selected A/P Invoices - Transaction Entry Table)
	APC Transaction Lines (Transactions>Accounts Payable>Enter Manual A/P Checks - Transaction Entry Table)
	APM Transaction Lines (Transactions>Accounts Payable>Enter A/P Credits - Transaction Entry Table)
Charge Code (Maintain>Accounts Receivable>Charge Codes)	A/R Invoice Detail (Activities>Accounts Receivable>Review/Modify Invoices - Transaction Entry Table)
Customer (Maintain>Accounts Receivable>Customers)	A/R Invoice (Activities>Accounts Receivable>Review Modify Invoices)
	A/R Invoice Detail (Activities>Accounts Receivable>Review/Modify Invoices - Transaction Entry Table)
	ARB Transaction Documents (Transactions>Accounts Receivable>Enter A/R Invoices)
	ARB Transaction Lines (Transactions>Accounts Receivable>Enter A/R Invoices Transaction Entry Table)
	ARS Transaction Documents; A/R System Generated Invoices (Transactions>Accounts Receivable>Edit A/R Invoices)
	ARS Transaction Lines; A/R System Generated Invoices (Transactions>Accounts Receivable>Edit A/R Invoices - Transaction Entry Table)
	CRS Transaction Documents (Activities>Receipt Writing)
	CRS Transaction Lines (Activities>Receipt Writing - Transaction Entry Table)
A/R Invoice Detail (Activities>Accounts Receivable>Review/Modify Invoices - Transaction Entry Table	ARS Transaction Documents; A/R System Generated Invoices (Transactions>Accounts Receivable>Edit A/R Invoices)
ARB Transaction Documents (Transactions>Accounts Receivable>Enter A/R Invoices)	ARC Transaction Lines (Transactions>Accounts Receivable>Enter A/R Receipts - Transaction Entry Table)
ARS Transaction Documents; A/R System Generated Invoices (Transactions>Accounts Receivable>Edit A/R Invoices - Transaction Entry)