Direct Deposit File Register

Access this report using Reports>Payroll>History>Direct Deposit File Register.

Use this report, during a pay cycle, to print the history for the direct deposit files that were created using the Direct Deposit module. This report is comprised of the processing group code, Employee ID, pay date, payroll type, settlement date, routing number, account number and type, amount, and whether the file was sent to your financial institution.

In order to view the Bank Account field, you must have been granted Display Sensitive Data rights for Maintain>Accounts Payable>Vendors. These rights are granted by the Administrator using Security>Set Up Organization Menus form.

 

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Current Transaction Dates are also required to specify the date range for the data included in the report.

Use this tab to determine what data to include in the report and to define the report layout.

• By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
• By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Processing Group Code	The processing group code in which the Employee ID belongs. This employee ID was applied to this processing group using the Maintain>Employee Information form.
Employee ID	The employee ID associated with the direct deposit file.
Employee Last Name	The employee's last name.
Employee First Name	The employee's first name.
First, MI Name	The employee's first name and middle initial.
Employee Name	The employee's full name, including his/her middle initial.
Employee Status	The status of the employee—Active, Inactive, or Terminated.
Social Security Number	The employee's social security number.
Payroll Type	The payroll type—Adjust, Manual, Regular, Supplemental, or Void.
Class	The employee's job class that was assigned using the Maintain>Payroll>Employee Information>Job and Pay tab.
Voucher Email Address	The vendor's email address in which payment notifications are sent.
Pay Date	The date on the Payroll voucher.
Document Date	The date the direct deposit file was created.
Voucher Number	The voucher number entered on the Activities>Payroll>Print/Email Checks and Vouchers>Load Vouchers form.
Routing Number	The bank routing number for the employee's account.
Account Number	The employee's bank account number in which the direct deposit file is transmitted. Note that to view this information, you must have been granted Sensitive Data rights for Maintain>Payroll>Employee Information. These rights are granted by the Administrator using the Security>Set Up Organization Menus form.
Account Type	The account type in which the funds are deposited—either a checking or savings account.
Amount	The amount that is deposited into the employee's account.
Sent	A designation of Yes or No, depending on if the direct deposit file has been sent to the bank.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to set up any Available Options for the report.

Options	Description
Summarize Amounts	Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.