Pre-Transfer Depreciation/Disposal Register

Access this report using Reports>Fixed Assets>Pre-Transfer Depreciation/Disposal Register.

Use this report to print the transaction entries that will be generated prior to transferring to Accounting. It is important to review this report prior to transfer since assets that have been transferred post immediately to the ledgers.

This report contains:

• Additional items, columns, and filters are available if any user defined fields were created by the Administrator using Organization>Set Up User Defined Fields. Only user defined fields with a field type of String, Editable Drop-Down List, Non-Editable Drop-Down List, Date, or Yes/No are available in the Items by Page group box and are listed as an available filter. User defined fields with a field type of Currency follow the formatting of the organization's functional currency. The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).
• Currency fields which follow the formatting of the organization's functional currency. The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).

Note: Depending on the criteria set up for the report, this process could be quite lengthy. We strongly recommend filtering (using the Filter tab) on the current Session ID every time this report is run.

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Use this tab to determine what data to include in the report and to define the report layout.

• By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
• By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Transaction Source	The document's transaction type-Journal Voucher Depreciation/Disposal (JVD).
Session ID	The ID for the session. This information was entered using the Activities>Fixed Assets>Transfer Depreciation/Disposals form.
Session Date	The date of the session. This information was entered on the Transfer Depreciation/Disposals form.
Session Description	The description of the session. This information was entered on the Transfer Depreciation/Disposals form.
Document Number	The beginning document number. It is the first document number that is used for transaction entries generated. This information was entered on the Transfer Depreciation/Disposals form.
Document Date	The date of the document entered on the Transfer Depreciation/Disposals form.
Document Description	The description of the document entered on the Transfer Depreciation/Disposals form.
Asset ID	The ID assigned to the asset. It was selected on the Transfer Depreciation/Disposals form.
Depreciation/Disposal Type	The depreciation/disposal type. The report displays C for Calculated Depreciation, A for Adjusted Depreciation, R for Disposed Cost, or D for Disposed Depreciation.
Depreciation Date	This date is system generated; this is the effective date used to post these transactions to the general ledger. Effective dates for depreciation entries are determined by the depreciation frequency and the organization's fiscal year-end date.
{Segment Name} Code	The code assigned to the segment. The report prints one column for each segment, such as, Fund Code, Grant Code, GL Code.
Taxable	A designation of Yes or No, depending on if the Taxable check box was selected using the Maintain>Fixed Assets>Assets form.
Debit	The amount entered for the debit during transaction entry. This amount was entered when the Fixed Asset Entry was set up (Transactions>Enter Cash Disbursements or Transactions>Accounts Payable>Enter A/P Invoices).
Credit	The amount entered for the credit during transaction entry. This amount was entered when the Fixed Asset Entry was set up (Transactions>Enter Cash Disbursements or Transactions>Accounts Payable>Enter A/P Invoices).

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to set up any Available Options for the report.

Options	Description
Summarize Amounts	Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.