How Do I Set Up the Accounts Receivable Billing Module?

Accounts Receivable consists of two modules-A/R Reporting and A/R Billing. A/R Reporting can be used on its own, but must be installed to use A/R Billing. The following is a checklist for setting up the Accounts Receivable Billing module:

Note: Review the Setting Up Accounts Receivable Reporting checklist before continuing with these steps.

1. Set up the ARB - A/R Billing offsets. (Maintain>Offset Account Assignments).
2. Create distribution codes applicable to A/R Billing (Maintain>Distribution Codes).
3. Create sales tax authorities for all entities served by your organization (Maintain>Accounts Receivable>Sales Tax Authorities).
4. If necessary, make changes to customer records to make the customer taxable or subject to finance charges. Review the Setting Up Sales Tax checklist for specifics about sales tax information.
5. Create sales tax codes (Maintain>Accounts Receivable>Sales Tax Codes).
6. Print a list of sales tax codes and their authorities (Reports>Accounts Receivable>Sales Tax Codes).
7. Create charge codes including calculation information (Maintain>Accounts Receivable>Charge Codes).
8. Print a list of charge codes (Reports>Accounts Receivable>Charge Codes).
9. Create billing groups and assign default charges (Maintain>Accounts Receivable>Billing Groups).
10. Print a list of billing groups (Reports>Accounts Receivable>Billing Groups).
11. (Optional) Enter or update exceptions or adjustments to charges (Activities>Accounts Receivable>Enter One-Time/Recurring Charges or Maintain>Accounts Receivable>Billing Groups> Enter One-Time/Recurring Charges).
12. Print a complete charge code register (Reports>Accounts Receivable>Charge Register).

Note: Refer to the Setting Up Customer to Receive Emailed Invoices/Statements checklist to set up SMTP email, create default email templates for invoices and statements, and enter customers email information.