Customers - Billing and Terms Tab

Access this tab using Maintain>Accounts Receivable>Customers.

Use this tab to specify various billing options and the billing terms for this customer.

This tab is named "Terms" if just the A/R Reporting module is installed and "Billing and Terms" if both the A/R Reporting and A/R Billing modules are installed. The billing information does not display on this tab if the A/R Billing module is not installed.

 

Billing Information

• Credit Hold: Check this box to indicate a hold status for the customer. A warning message displays whenever an invoice or credit is entered for the customer, but you can still proceed.
• Apply Finance Charges: Select this check box if the customer is subject to finance charge.
• Taxable: Select this check box if the customer is subject to sales tax. If this is selected, you must enter a Shipping Address using the Addresses tab, and select a Sales Tax Code.
• Default Shipping Address: Select the address code to serve as the default shipping address on other forms.
• Billing Comment: Enter any information to appear on the invoices sent to this customer.

Terms

• First Discount, Days Available, Second Discount, Days Available: This is the percentage allowed as a discount by this customer and the number of days beyond the invoice date that the discount is allowed.
  Enter the customer's discount percentage followed by the number of days that the discount is available. Two discount intervals can be set up, such as a 2 percent discount if paid within 10 days, and a 1 percent discount if paid within 20 days.
  
• Days Until Net Amount Due: Enter the number of days until payment is due from this customer. The system uses the number of days entered here to calculate the due dates for this customer's invoices.
  The system adds the number of days entered here to the document date; the resulting date is when the invoice becomes due. An invoice that is past its due date appears as overdue on the Aged Receivables report (Reports>Accounts Receivable>Aged Receivables).
  If you do not enter a response, the system assumes the number of days is zero, which means all invoices for the customer are due immediately.
  

When a customer is flagged with a "Credit Hold" status, a warning appears when entering an invoice or a credit for this customer. The system only warns that the customer has a credit hold; transactions can still be entered.