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Transaction Entry Buttons

Edit Payroll Checks Session

General Ledger Checklists

General Ledger FAQs

Edit Payroll Checks - Transaction Entry

Access this form using the Transactions>Payroll>Edit Payroll System Checks, Edit Payroll Manual Checks, or Edit Payroll Void Checks>Start button. It is only available with the Payroll module; it is not available for Payroll Link users.

Use this tab to edit transaction line items or document information for existing system generated payroll checks, manual checks, or voided checks.

Begin by selecting a Document number. The system displays the current document information for the check. You can change the Date, Description, and transaction entry line items. If you change the Debit or Credit amount, the total Amount cannot change. You cannot add new documents or change the Document number or Employee ID.

Note: The Copy Posted Document, Reverse Posted Document, Memorize/Recurring Document, and Recall Memorized Document buttons are not available for any of the Edit Payroll Check forms.

Account Level Security is available for this form. This feature allows you to define the account codes and related amounts a user can view on transaction entry forms. Note that if a user does not have Account Level Security enabled, the user will see all account codes.

 

Document: Select an existing check from the drop-down list.

Date: Accept the date (assigned to the selected check), or enter a new one.

Amount: The system displays the amount of the check. You cannot edit this amount.

Description: Accept the existing description, or enter a new one.

Employee ID: The system displays the employee ID associated with the check. You cannot edit this ID.

Transaction Entry Table: You can either accept the data in this table, or edit it.

  • Fund, General Ledger, {Segment Names}: The system displays the document's segment codes.
  • Debit, Credit: The system displays the debit or credit for the line item. Keep in mind, if you make changes to these columns, the total Amount cannot change.
  • Entry Type: The system displays the entry type for the line item. Valid types are: Normal, End of Year Adjustments, Adjust Opening Balances, or Beginning Balances.
  • Effective Date: The system displays the existing effective date. This is the effective date that posts to the ledgers.
  • Description: The system displays the existing line item description.