Transaction Entry Buttons

Copy Posted Document: Use this button to copy a single, posted document from an existing session and add it to the active session. This button is available when the form initially opens.

Reverse Posted Document: Use this button to make a copy of a single, posted document, with its debits and credits reversed. This button is available when the form initially opens.

Memorize Document: Use this button to record an unposted document for recalling in a subsequent session. In order for this button to be available for selection, you must have entered data in all of the required boxes, and it must be in balance. This button is only available on the Write Checks and Receipt Writing forms.

Memorize/Recurring Document: Use this button to record an unposted document for recalling and to setup a recurring transaction in a subsequent session. In order for this button to be available for selection, you must have entered data in all of the required boxes, and it must be in balance.

Recall Memorized Document: Use this button to recall a previously memorized document, so that you can include it in the active session. This button is available when the form initially opens.

Use Distribution Code: Use this button to allocate debit/credit amounts or increase/decrease amounts to different transaction line items as specified by a distribution code. This button is available after entering a document number.

Use Offsets: Use this button to automatically create balancing entries—it forces the debits and credits to balance—based on account codes in the transaction. This button is available after entering a document number. This button is not available on the A/P Credits transaction entry form if an Applied Credit is selected on the Choose Invoices form.

Apply Expense Codes as Offsets: Use this button to automatically create balancing entries - it forces the debits and credits to balance - when using On Account A/P Credit transaction entries. This button is available on the A/P Credits transaction entry form if the Accounts Payable module is installed.

Adjust Current Year: Use this button to see if there are line items with an effective date in a closed fiscal year. This button is available after entering a document number.

Entry Defaults: Use this button to set or change default values for certain fields or "boxes" that you use during transaction entry. This button is always available for selection.

Display/Hide Titles: Use this button to show or hide the account titles for each of the codes in the transaction entry table. This button is always available for selection.

Session Information: Use this button to change the session information (status, description, or date) that you set up on the current document's Session form. This button is always available for selection.

Vendor Information: Use this button to open the Maintain>Accounts Payable>Vendors form where you can change or add vendor information. Each time this button is selected a new Vendors form is opened. This button is always available on the Accounts Payable and Encumbrances transaction entry forms if the Accounts Payable and/or Encumbrances modules are installed.

Customer Information: Use this button to open the Maintain>Accounts Receivable>Customers form where you can change or add customer information. Each time this button is selected a new Customers form is opened. This button is always available on the A/R Invoices and A/R Credits transaction entry forms if the Accounts Receivable Reporting module is installed.

Distribution Code Information: Use this button to open the Maintain>Distribution Codes form where you can change or add distribution code information. Each time this button is selected a new Distribution Codes form is opened.

Choose A/P Invoices: Use this button to select any open invoices for which you want to apply an on account credit or check. This button is available on the A/P Credits and Manual A/P Checks transaction entry forms if the Accounts Payable module is installed.

Choose A/R Invoices: Use this button to select any open invoices to which you want to apply a credit, prepayment, or receipt. See Choose A/R Invoices - Credits/Invoices or Choose A/R Invoices - Receipts.

Choose Items/Encumbrances: Use this button to select purchase order items or encumbrances. This button is available after a vendor ID is chosen on the A/P Invoices, Cash Disbursements, and Write Checks forms.

Choose Encumbrances: Use this button to select an encumbrance to liquidate. This button is available after a vendor ID is chosen on the Encumbrance Liquidations transaction entry form.

Check Budget and Encumbrance Balances: Use this form to check Budget and Encumbrance balances for a document.

Asset Quick Entry: Use this button to create assets while you are entering transactions. If the Fixed Assets module is installed, this button is available after a GL segment with an account type of FAO is chosen on the Enter A/P Invoices and Enter Cash Disbursements forms. However, you will not be required to select a "FAO" type General Ledger account code to activate the Asset Quick Entry button, if the Enable Without Validating check box is selected by the Administrator on the Set Up Fixed Assets Module form (Organization>Set Up Modules>Fixed Assets). The Asset Quick Entry button will always be available.

Sage Fixed Assets Quick Entry: Use this button to enter assets that will be transferred to Sage Fixed Assets. This button is available after a vendor ID is chosen on the Enter A/P Invoices transaction entry form, or when a Payee ID is selected on the Enter Cash Disbursements or Write Checks forms. You must have the Accounts Payable module installed to access the Enter A/P Invoices form.

Manage Attachments: Use this button to attach, view, or delete a document. The button changes to when attachments already exist.