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Post Transactions

Access this form using Activities>Manage Sessions>Post Transactions.

Use this form to post sessions that have a status of Batch-to-Post (BP). The status was assigned when the session was created. All Budget Worksheet sessions and Payroll sessions are transferred as BP, so you always have to post those sessions here, regardless of the processing mode indicated for the current organization.

It is always a good idea to perform a backup of the Organization database before posting. Use regular procedures for backing up the hard disk or file server before proceeding. Also, ensure that you are the only person in the MIP Fund Accounting system when you get ready to post. If someone else is entering transactions, you will lock them out.

 

Filters: The filter is for display purposes only; it allows you to limit which sessions are displayed in the Sessions table.

  • Available Filter, Selected Filter: Select an item in the Available Filter column, and click the Mover ( > ) to move it to the Selected Filter column. Your choices for filtering checks are: Transaction Source, Session ID, Session Date, and Session Description.
  • Compares To: Select an operator from the drop-down list. The operator compares the value in the Selected Filter column with the values in Criteria 1 and Criteria 2 to determine which sessions are displayed in the Sessions table.
  • Criteria 1: Enter a value to compare with the item in the Selected Filter column. When using Like or Not Like, you can use “%” to represent any number of characters.
  • Criteria 2: Enter a value for the end of a range if the Compares To column contains the Between or Not Between operators.

Sessions Table: The system displays the Transaction Source, Session ID, Session Date, and Session Description for each session. Click in the check boxes to select or clear individual items, or use the buttons at the top of the form to select or deselect all sessions. Select how many sessions per page to display using the Records per Page drop-down list. You can view sessions in the table in increments of 10, 25, 50, 100, 250, 500, or 1000. The default value for the Records per Page drop-down list was selected using the Options>Customize Workstation Settings>Preferences tab.

  • When filtering data, select Operators to determine which data to display. Also, view a list of Filter Examples that are useful throughout the system and examples of How to Use Wildcards characters with Like and Not Like.
  • In the Sessions table, you can sort the data based on any column. Simply double-click a column heading to sort according to that column.
  • The sorting functionality is only for table display and does not affect printing. Print uses the data from the database and is therefore not reflective of how the items were sorted.
  • If the Budget module is installed and the "Check Available Budget During Posting" check box is selected by the Administrator (Organization>Set Up Modules>Budget>Primary Budget Controls), the Over Budget form appears if the transaction you are trying to post exceeds the available budget. See Set Up Primary Budget Controls.
  • If a G/L Report Group Set was selected, the G/L Codes in the Group Set are the only codes the system verifies when posting. If a G/L Code is not in the group, no budget edits take place even if Check Available Budget During Posting is set to "Warn" or "Prevent."
  • For larger organizations with many records, you may want to clear the "Use Drop-Down List on Find Forms" using the Options>Customize Workstation Settings - Preferences Tab. This eliminates the time it takes to load the Post Transactions form.