Use Offsets

Access this feature during transaction entry using Use Offsets.

Use this button to automatically create balancing entries based on account codes in a transaction line item. You can create interfund offsets if the existing fund and offset funds are different.

During transaction entry, you must enter data for account codes, along with an offset entry Debit or Credit. The General Ledger account codes determine what other segment codes are required. For revenues and expenditures, all segment codes are required. For balance sheet accounts, the system verifies that segments designated as Fund, and/or Balancing have codes. See the table below for complete information:

GL Account Type Entered	Segments
	Fund	Balancing	Non- Balancing	Restrictions
Revenue and Expense	Required	Required	Required	Required
Net Assets/Equity	Required	Required	Optional	Required
Other Balance Sheet Accounts	Required	Required	Optional	Optional

Offset account assignments must be set up using Maintain>Offset Account Assignments.

To ensure accurate tracking of non-balancing (NBAL) or restriction (RES) segments with a GL cash account, you may need to also require account assignments for GL accounts payable and GL accounts receivable type accounts (Maintain>Chart of Accounts Codes). These additional requirements allow automated offsets to retain the required NBAL or RES codes through the entire transaction entry process.