Use Offsets Example

The following is an example of the Use Offsets feature.

You started entering transactions for rent and utilities. You entered a $400.00 (USD) debit for Rent on the first line of the transaction entry table and a debit of $85.00 (USD) for Utilities on the second line. Once you move to the third line, click Use Offsets . Since you have previously set up offset account assignments, the system automatically displays $485.00 (USD) in the Credit column. Consequently, these lines now create a balanced entry.

The following example shows how the entry would look in the transaction entry table:

Fund	G/L	SubA	Amt	DR/CR	Description
100	5200	110	400.00	debit	Operating Fund 100, Rent Expense 5200, subA 110
100	5200	210		debit	Operating Fund 100, Util Expense 5200, subA 210
100	1100		485.00	credit	Operating Fund 100, Cash 1100, subA (no code)

If your segment was set up as Balancing or the offsetting General Ledger accounts are Revenue/Expense, segment codes are replicated from the entered (normally debit) lines of your entry for the offsetting lines created.